Executive Administrative Assistant

HD Supply Management, LLC (USA); Atlanta (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

HD Supply is seeking a highly experienced Executive Assistant to act as a strategic partner to senior leadership in Atlanta. This role extends executives' reach, helping prioritize time, drive execution, and stay focused on priorities.

The ideal candidate has C-suite experience, exceptional judgment, and the ability to navigate a fast-paced, high-volume environment. You will lead up, build cross-functional relationships, and anticipate needs.

Qualifications

• Typically requires BS/BA in a related discipline. Generally 2-5 years of experience in a related field OR MS/MA and generally 2-4 years of experience in a related field.
• Certification is required in some areas.

Responsibilities

• Provides high-level administrative support to executives, including managing calendars and scheduling meetings.
• Conducts research, analysis, and support for special projects and initiatives, while independently managing projects and making key decisions.
• Anticipates the needs of the executives and provides proactive support to ensure their productivity and efficiency.
• Organizes and maintains confidential files, records, and other important documentation.
• Prepares and initiates both routine and non-routine documents, memos, correspondence, reports, and PowerPoint presentations
• Ensures travel requests and other travel documentation are accurate and complete, while monitoring and managing expense reports, budgets, and financial documents for the executive team.
• Serves as a liaison between the executive team and internal/external stakeholders, ensuring smooth communication and prompt resolution of inquiries.

Skills

Executive support

Calendar management

Travel arrangements

Cross-functional coordination

Confidential communication

Education

Bachelor's degree in business administration

Tools

Microsoft Office

PowerPoint

Excel

Job description

We're seeking a highly experienced Executive Assistant to serve as a strategic partner to senior leadership. You'll operate as an extension of the executives you support, helping them prioritize their time, drive execution, and stay focused on what matters most. The ideal candidate is a seasoned EA with deep C-suite experience, exceptional judgment, and the ability to navigate a fast-paced, high-volume environment with confidence. If you're a proactive problem-solver who can anticipate needs, lead up, and build strong cross-functional relationships, this role offers the opportunity to make a long-term impact at HD Supply.

Preferred Qualifications

• 3+ years supporting senior executives as an Executive Assistant with demonstrated strategic partnership experience in a corporate environment
• Bachelor's degree in business administration or a related field.
• Expertise in complex calendaring, cross-functional coordination, and executive-level communication.
• Experience managing travel, expenses, presentations, and high-visibility projects in a fast-paced corporate environment.

Job Summary

Provides advanced, diversified, and confidential clerical and administrative support to executive leadership.

Major Tasks, Responsibilities, and Key Accountabilities

• Provides high-level administrative support to executives, including managing calendars and scheduling meetings.
• Conducts research, analysis, and support for special projects and initiatives, while independently managing projects and making key decisions.
• Anticipates the needs of the executives and provides proactive support to ensure their productivity and efficiency.
• Organizes and maintains confidential files, records, and other important documentation.
• Prepares and initiates both routine and non-routine documents, memos, correspondence, reports, and PowerPoint presentations
• Ensures travel requests and other travel documentation are accurate and complete, while monitoring and managing expense reports, budgets, and financial documents for the executive team.
• Serves as a liaison between the executive team and internal/external stakeholders, ensuring smooth communication and prompt resolution of inquiries.
• Organizes and maintains confidential files, records, and other important documentation.

Nature and Scope

• Demonstrates skill in data analysis techniques by resolving missing/incomplete information and inconsistencies/anomalies in more complex research/data.
• Nature of work requires increasing independence; receives guidance only on unusual, complex problems or issues.
• Work review typically involves periodic review of output by a supervisor and/or direct customers of the process.
• May provide general guidance/direction to or train junior level support or professional personnel.

Work Environment

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. Frequent periods are spent standing or sitting in the same location with some opportunity to move about. Occasionally there may be a requirement to stoop or lift light material or equipment (typically less than 8 pounds). Typical requires overnight travel less than 10% of the time.

Education and Experience

Typically requires BS/BA in a related discipline. Generally 2-5 years of experience in a related field OR MS/MA and generally 2-4 years of experience in a related field. Certification is required in some areas.

Our Goals for Diversity, Equity, and Inclusion

We are committed to creating a culture that promotes equity, respect, and advocacy for every HD Supply associate. We value the diversity of our people.

Equal Employment Opportunity

HD Supply is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

At HD Supply, we believe that our core purpose is to improve our associates' lives and equip them with the tools needed to provide exceptional customer experiences every day. As one of the largest industrial distributors in North America, we enable our customers' success by consistently delivering what they need, where and when they need it. HD SUPPLY has more than 80 years of experience supporting our customers with leadership positions in the maintenance, repair and operations (MRO). With 44 distribution centers spread across 25 states and two Canadian provinces, HD Supply provides an expansive offering of approximately 200,000 SKUs featuring high-quality, name-brand and proprietary products - all at competitive prices. Combine this with our industry-leading, value-add services - including localized jobsite delivery, will-call and direct-ship options, diversified logistics and innovative solutions - and you can see why our more than 300,000 customers continue to trust HD Supply as their first choice supplier for getting the job done.