Executive Administrative Assistant

Ultimate Staffing; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing is seeking an Executive Assistant to support the CEO and CFO of a healthcare organization in Roswell, GA. The role requires discretion, superior organization, and the ability to manage executive operations across time zones.

You will coordinate calendars, travel, and expense reporting, assist with onboarding and HR coordination, and serve as a liaison with international clients. Strong MS Office skills and confidentiality are essential.

Qualifications

• 5+ years supporting senior executives (CEO, CFO)
• Experience in healthcare or regulated industries preferred
• Proficient with Microsoft Office and collaboration tools

Responsibilities

• Manage executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel with detailed itineraries
• Prepare and reconcile expense reports in line with company policies
• Support employee onboarding and HR coordination, including open enrollment
• Draft, proofread, and manage confidential documents; oversee document execution
• Serve as liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Skills

Executive support

Organization & time management

Communication

Confidentiality

Multitasking & global coordination

Tools

Microsoft Office

Job description

We are looking to hire an Executive Assistant to suport the CEO & CFO for a healthcare organization in Roswell, GA!

Executive Assistant to CEO & CFO (Healthcare)

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

Qualifications

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

Skills

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.