Executive Administration & Training Programs Coordinator

Socket.dev; Baltimore (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Socket.dev is seeking a Project Coordinator (Administration & Training) to provide high-level administrative support to the VP of the Department of Family and Community Intervention. This role blends executive support with coordinating postdoctoral, internship, and externship training programs, along with academic, research, and clinical program administration.

The position requires discretion and will handle confidential information.

Qualifications

• Bachelor's degree required, preferably in public health, business administration, or related field.
• Three years of progressively responsible administrative experience required, ideally supporting a senior executive or department leader.
• Familiarity with APA/APPIC accreditation processes and psychology training program administration preferred.

Responsibilities

• Provide executive administrative support to the Vice President, Family and Community Interventions, managing a complex multi-institution calendar.
• Screen and triage incoming correspondence and requests; draft routine correspondence for VP review and signature.
• Coordinate domestic and international travel, including itineraries and expense reports.
• Prepare agendas, materials, and minutes for leadership and staff meetings; maintain confidential files per HIPAA policies.
• Coordinate postdoctoral, internship, and externship training programs; schedule interviews and maintain trainee records.
• Conduct quarterly audits of trainee materials and track statistics for APA and APPIC reporting.
• Coordinate onboarding sessions for new trainees; plan graduation activities and attend monthly training committee meetings.
• Assist in transitioning training materials to Qualtrics and update related website content.
• Compile materials supporting the VP's academic activities at Johns Hopkins University School of Medicine and coordinate teaching/mentoring activities.
• Support cross-institutional scheduling, credentialing, and committee assignments.

Education

Bachelor's degree

Job description

Socket.dev is seeking a Project Coordinator (Administration & Training) to provide high-level administrative support to the VP of the Department of Family and Community Intervention. This role blends executive support with coordinating postdoctoral, internship, and externship training programs, along with academic, research, and clinical program administration.

The position requires discretion and will handle confidential information.