Executive Assistant & Projects Coordinator

Socket.dev; Coeur d'Alene (ID); On-site; USD 50,000 - 70,000; Full time

Job summary

Socket.dev is seeking an Executive Assistant to the CEO who provides high‑level administrative and project management support in a healthcare setting. You will be trusted with confidential information and must stay organized while juggling multiple priorities.

Responsibilities include preparing reports and presentations, coordinating executive meetings and leadership retreats, supporting admissions metrics, and assisting with marketing campaigns and community relations.

Responsibilities

• Screen and prioritize incoming communications.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes.
• Coordinate executive meetings, leadership retreats, and board meetings.
• Track follow-up items and ensure timely completion of action items.
• Maintain confidential files and sensitive organizational information.
• Assist the CEO with strategic initiatives and organizational projects.
• Coordinate cross-departmental projects and timelines.
• Monitor project progress and provide status updates.
• Research best practices and prepare executive summaries.
• Organize project documentation and maintain tracking systems.
• Collaborate with admissions team to support census growth initiatives.
• Assist in developing referral relationships with hospitals and community partners.
• Monitor admissions metrics and prepare reports.
• Coordinate special admissions projects and outreach efforts.
• Support resident and family communication initiatives as directed.
• Assist with marketing campaigns and community outreach initiatives.
• Coordinate social media content, newsletters, and promotional materials.
• Help organize facility events, employee recognition programs, and community events.
• Maintain marketing calendars and assist with website updates.
• Coordinate photography, promotional items, and branding materials.
• Prepare executive reports, dashboards, and performance metrics.
• Assist with policy updates and organizational communications.
• Coordinate leadership meetings and committee activities.
• Maintain office supplies and executive office organization.
• Assist with onboarding administrative staff and leadership support.
• Serve as a liaison between the CEO, leadership team, department managers, staff, residents, families, and community partners.
• Foster positive professional relationships throughout the organization.
• Maintain discretion and professionalism in all interactions.
• Maintain HIPAA confidentiality standards.
• Follow all federal, state, and facility regulations.
• Ensure accurate documentation and record retention.
• Support regulatory surveys and audits as needed.

Job description

Socket.dev is seeking an Executive Assistant to the CEO who provides high‑level administrative and project management support in a healthcare setting. You will be trusted with confidential information and must stay organized while juggling multiple priorities.

Responsibilities include preparing reports and presentations, coordinating executive meetings and leadership retreats, supporting admissions metrics, and assisting with marketing campaigns and community relations.