Executive Admin to Director | Flexible Hours

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Oak Ridge National Laboratory invites applications for a Senior Administrative Assistant in the Office of Research Education to provide full-time, dedicated administrative and project support to the Director. The role includes calendar management, travel planning, and room reservations with timely materials.

It also covers event coordination, project assistance, and office management while ensuring professional standards, confidentiality, and alignment with ORNL values such as Impact, Integrity,

Qualifications

• Strong communication skills and ability to interact with researchers and leadership.
• Proficient Excel skills and working knowledge of SAP or similar financial software.
• Ability to manage multiple tasks independently in a fast-paced environment.

Responsibilities

• Serve as primary administrative contact for the ORE Director and manage day-to-day tasks.
• Manage calendar, meetings, travel, and room reservations with materials prepared in advance.
• Coordinate events, track timelines, and support projects aligned with Director’s objectives.
• Provide office management, including visitor reception, filing, and confidential handling.
• Prepare and process procurement requests and maintain reporting for the Director.
• Maintain data in SharePoint and ensure timely payroll approvals.

Skills

Strong communications

Excel

SAP

Self-sufficiency

PowerBI

RESolution

Education

High school diploma or equivalent

Associate degree

Tools

SharePoint

PowerBI

Job description

Oak Ridge National Laboratory invites applications for a Senior Administrative Assistant in the Office of Research Education to provide full-time, dedicated administrative and project support to the Director. The role includes calendar management, travel planning, and room reservations with timely materials.

It also covers event coordination, project assistance, and office management while ensuring professional standards, confidentiality, and alignment with ORNL values such as Impact, Integrity,