Project and Planning Specialist - Industrial Technologies Program

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Retirement plans

Flexible hours

On-site fitness

Relocation assistance

Employee discounts

Job summary

Oak Ridge National Laboratory seeks a Project and Planning Specialist for the Industrial Technologies Program. The role focuses on implementing four new DOE Centers of Excellence, coordinating with Center Directors, and tracking milestones and funding across multiple labs.

The position requires a BS in business or science and a minimum of 10 years in a fast-paced multi-project environment, with strong written and oral communication skills.

Qualifications

• BS in business or scientific field.
• A minimum of 10 years of relevant experience.
• Experience in a fast-paced multi-project environment.
• Ability to prioritize and meet deadlines.
• Excellent written and oral communication skills.

Responsibilities

• Support the ORNL Program Director, Subprogram Director, and Center Directors in strategic areas from inception to full scale operation.
• Track and report remaining DOE requirements for future authorizations of new centers.
• Establish annual use logs for access, reporting, and future use.
• Coordinate report input from other partner National Laboratories and key partners/users.
• Milestone tracking for Center and Program Management.
• Provide financial oversight for center operations and all necessary financial reporting.
• Support center directors in partnering efforts (SPPs, CRADAs, JFAs or other agreements).
• Work with Program Office team on new funding opportunities.

Skills

Prioritization & deadlines

Independent work

Communication skills

Problem solving

Team collaboration

Education

BS in business or scientific field

Job description

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Project and Planning Specialist - Industrial Technologies Program

We are seeking a Project and Planning Specialist who will focus on the implementation of four new technical research Centers of Excellence funded by the DOE Industrial Technology Office. This position resides in the Manufacturing Program Office in the Manufacturing Sciences Division, Energy Science and Technology Directorate at Oak Ridge National Laboratory (ORNL).

Major Duties/Responsibilities:

• Support of the ORNL Program Director, Subprogram Director, and Center Directors in strategic areas from inception to full scale operation.
• Tracking and reporting of remaining DOE requirements for future authorizations of new centers.
• Establishing and maintaining annual use logs for access, reporting, and future use.
• Coordinating report input from other partner National Laboratories, and key partners/users.
• Milestone tracking for Center and Program Management.
• Providing financial oversight for center operations and all necessary financial reporting.
• Providing support to center directors in partnering support, ie requesting SPPs, CRADAs, or JFA’s or other enabling agreements as needed.
• Work alongside other Program Office team members for general assistance with as needed activities, such as new funding opportunities.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• A BS in business or scientific field.
• A minimum of 10 years of relevant experience.
• Successful experience in a fast-paced multi-project environment.

Preferred Qualifications:

• Ability to prioritize and meet deadlines, ability to work both independently and within teams of both researchers and support staff, and a high aptitude for solving problems and developing and implementing solutions.
• Firm grasp of standard business computer software.
• Ability to work with a variety of DOE sponsors and professional scientific staff on a wide variety of complex proposals and reports.
• Familiarity with Agency specific business lines and sponsor requirements.
• Ability to thrive in a fast-paced, deadline driven environment.
• Excellent written and oral communication skills.
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

Special Requirements:

• Security, Credentialing, and Eligibility Requirements: For employment at Oak Ridge National Laboratory (ORNL), a Real ID compliant form of identification will be required. Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background investigation.

To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

For foreign national candidates:

If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) risk determination to maintain employment. Once you meet the three-year residency requirement, you will be required to obtain a PIV credential to maintain employment.

About ORNL:

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well‑being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following:

• Prescription Drug Plan
• Dental Plan
• Vision Plan
• 401(k) Retirement Plan
• Contributory Pension Plan
• Life Insurance
• Disability Benefits
• Generous Vacation and Holidays
• Parental Leave
• Legal Insurance with Identity Theft Protection
• Employee Assistance Plan
• Flexible Spending Accounts
• Health Savings Accounts
• Wellness Programs
• Educational Assistance
• Relocation Assistance
• Employee Discounts

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT‑Battelle is an E‑Verify employer.