Executive Admin to Chief Administrative Officer

Cal Farley; Amarillo, Northern (TX, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with company match

Roth 401(k)

Health insurance

Dental insurance

Vision insurance

Flexible spending account

Life insurance

Employee assistance program

Paid time off

Tuition reimbursement

Wellness program

Job summary

Cal Farley’s seeks an Administrative Assistant to support the Chief Administrative Officer and departmental leadership teams. You will coordinate calendars, prepare reports, manage records, and assist with budgeting and travel arrangements to ensure smooth operations.

This role requires a high school diploma or GED, 3+ years of admin experience, proficiency with Microsoft Office, strong time management and the ability to work independently in Texas.

Qualifications

• High school diploma or GED required.
• Associate degree in business or completion of business-related college courses preferred.
• Minimum of 3 years of administrative assistant experience.
• Proficiency in Microsoft Office for Windows (Word, Excel, PowerPoint, Outlook).
• Experience with general office equipment.
• Strong time management and detail orientation skills.
• Ability to work independently.
• Must be at least 21 years old.
• Must possess a valid Texas driver's license.
• Willingness to travel as needed.
• Excellent communication and organizational skills.

Responsibilities

• Maintain regular attendance and provide administrative support to the CAO.
• Manage the CAO’s calendar and organizational commitments.
• Coordinate administrative staff meetings and follow-up documentation.
• Assist with departmental budgeting, expense monitoring, and reporting.
• Process purchase orders, requisitions, and other administrative transactions.
• Coordinate executive travel arrangements and reimbursements.
• Maintain centralized tracking systems for projects and contracts.
• Review and revise organizational procedures to ensure compliance.
• Support SharePoint, Teams, and reporting tools.
• Keep leadership informed of significant issues and opportunities.

Education

High school diploma or GED

Associate degree in business or related coursework

Tools

Microsoft Office

Job description

Cal Farley’s seeks an Administrative Assistant to support the Chief Administrative Officer and departmental leadership teams. You will coordinate calendars, prepare reports, manage records, and assist with budgeting and travel arrangements to ensure smooth operations.

This role requires a high school diploma or GED, 3+ years of admin experience, proficiency with Microsoft Office, strong time management and the ability to work independently in Texas.