Executive Admin Specialist: Scheduling, CRM & Proposals

Plante & Moran, PLLC; United States; On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Flexible time off

Holiday pay

Job summary

Plante Moran, PLLC is seeking an experienced Administrative Assistant to support partners and teams with scheduling, billing, and travel arrangements. You will help produce client and firm deliverables and manage meetings, ensuring accurate timelines and confidential handling of information.

The role emphasizes strong MS Office skills, professional services experience, and a client-service mindset. You will work primarily in-office with occasional travel as needed.

Qualifications

• HS Diploma or GED required; higher education preferred.
• 3+ years in administrative or executive support, preferably in professional services.
• Strong communication skills and client-service orientation; ability to handle confidential information.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Assist partners and team with day-to-day administrative duties, including scheduling and calendars, expenses, billing, and travel arrangements.
• Produce and distribute client or firm deliverables such as proposals, presentations, reports, and spreadsheets.
• Schedule meetings, reserve conference rooms, arrange equipment and conferencing.
• Distribute agendas, minutes, and reports for meetings as needed.
• Manage CRM systems and generate reports for the team.
• Prepare forms and workflows (new client, job codes, check requests).
• Monitor training schedules and CPE reporting for partners.
• Provide backup support to other administrative staff.

Skills

MS Office

Verbal & written communication

Client service

Independent judgment

Confidentiality

Education

HS Diploma or GED

College coursework preferred

Tools

MS Office Suite

Job description

Plante Moran, PLLC is seeking an experienced Administrative Assistant to support partners and teams with scheduling, billing, and travel arrangements. You will help produce client and firm deliverables and manage meetings, ensuring accurate timelines and confidential handling of information.

The role emphasizes strong MS Office skills, professional services experience, and a client-service mindset. You will work primarily in-office with occasional travel as needed.