Executive Admin & Reception Specialist

Ivoclar NA; Town of Amherst (NY); On-site; USD 33,000 - 43,000; Full time

Job summary

Ivoclar NA is seeking an Executive Administrative Assistant / Receptionist in Amherst, NY. This role serves as the first point of contact for visitors and customers, delivering exceptional service and professional support to the Executive Team and Office Services group.

The candidate will manage calendars, meetings, and communications, while maintaining organized records and preparing materials for meetings in a fast-paced environment that values discretion and accuracy.

Qualifications

• Minimum of 5 years of executive administrative support experience.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Greet, direct, and assist visitors.
• Maintain a positive first impression of Ivoclar through exceptional customer service.
• Handle incoming calls, mail, and email correspondence professionally and efficiently.
• Provide administrative support to the Executive Team, Office Services Manager, and Office Services team.
• Coordinate meetings, calendars, appointments, and video conferences.
• Prepare correspondence, presentations, reports, meeting materials, and meeting minutes.
• Maintain filing systems, databases, records, and other administrative documentation.
• Assist with special projects and departmental initiatives as assigned.

Skills

Executive support

Multitasking

Communication

Confidentiality

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Ivoclar NA is seeking an Executive Administrative Assistant / Receptionist in Amherst, NY. This role serves as the first point of contact for visitors and customers, delivering exceptional service and professional support to the Executive Team and Office Services group.

The candidate will manage calendars, meetings, and communications, while maintaining organized records and preparing materials for meetings in a fast-paced environment that values discretion and accuracy.