Executive Admin & Receptionist (Onsite)

Ivoclar Vivadent Inc.; Town of Amherst (NY); On-site; USD 33,000 - 43,000; Full time

Job summary

Ivoclar Vivadent Inc. in the United States is seeking an Executive Administrative Assistant / Receptionist to be the first contact for visitors and calls, providing support to the Executive Team and Office Services.

You will manage calendars, prepare materials, and maintain records with discretion and professionalism. The role requires strong organizational skills, excellent communication, and the ability to thrive in a fast-paced environment.

Qualifications

• Minimum of 5 years of executive administrative support experience.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to prioritize multiple assignments and meet deadlines in a dynamic environment.
• Strong interpersonal skills with the ability to interact professionally with all levels of the organization.

Responsibilities

• Reception & Visitor Experience: Greet, direct, and assist visitors; maintain a positive first impression with exceptional customer service; handle incoming calls, mail, and email correspondence professionally and efficiently.
• Administrative Support: Provide support to the Executive Team, Office Services Manager, and Office Services team; coordinate meetings, calendars, appointments, and video conferences; prepare correspondence, presentations, reports, and meeting materials; maintain filing systems and records; assist with special projects.

Skills

Executive support

Organizational skills

Communication

Confidentiality

Microsoft Office

Education

Associate's or Bachelor's degree

Tools

Concur

Job description

Ivoclar Vivadent Inc. in the United States is seeking an Executive Administrative Assistant / Receptionist to be the first contact for visitors and calls, providing support to the Executive Team and Office Services.

You will manage calendars, prepare materials, and maintain records with discretion and professionalism. The role requires strong organizational skills, excellent communication, and the ability to thrive in a fast-paced environment.