Executive Admin & Office Support to the CEO

Jobless; Town of Jackson (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

Refractory Services, Inc. (RSI) is seeking a dependable administrative assistant to support our CEO, office, and sales team, while greeting visitors and directing calls.

You’ll manage orders, maintain records, coordinate travel, handle mail and invoices, and assist accounts payable, with strong Microsoft 365 skills and a high level of discretion. If you excel in organization, communication, and customer service and can adapt to shifting priorities, RSI offers a collaborative environment and

Qualifications

• High school diploma or equivalent.
• 3 years of administrative, reception, and/or sales-support experience.
• Strong Microsoft 365 skills, including Excel, Outlook, and Word; database experience.
• Excellent organization, communication, customer service, judgment, and follow-through.
• Strong accuracy and attention to detail.
• Associate degree in office administration, HR, accounting, or a related field preferred.
• Combined education and experience considered.
• Strong team skills, high initiative, and very flexible to meet changing needs of the business.

Responsibilities

• Welcome visitors, manage deliveries, and answer and route multiline calls.
• Enter material and sales orders; maintain customer records, quotations, purchase orders, and sales email.
• Coordinate executive availability and arrange travel for the president and sales team.
• Prepare correspondence and manage incoming and outgoing mail.
• Enter and track invoices, route expense reports, and assist accounts payable activities.
• Handle confidential information, shifting priorities, and customer needs professionally.
• Perform notary public duties, if commissioned.

Skills

Attention to detail

Strong organizational skills

Effective communication

Customer service

Team collaboration

Education

High school diploma or equivalent

Associate degree in office administration or related field

Tools

Microsoft 365

Excel

Outlook

Word

Database experience

Job description

Refractory Services, Inc. (RSI) is seeking a dependable administrative assistant to support our CEO, office, and sales team, while greeting visitors and directing calls.

You’ll manage orders, maintain records, coordinate travel, handle mail and invoices, and assist accounts payable, with strong Microsoft 365 skills and a high level of discretion. If you excel in organization, communication, and customer service and can adapt to shifting priorities, RSI offers a collaborative environment and