Executive Admin & Office Operations Coordinator

SCADD; New London (CT); Hybrid; USD 68,770,000 - 74,501,000; Full time

Benefits offered by this job

Competitive pay and benefits

Multiple Medical Plans

403(b) Retirement Plan with 10% match

Vacation and Sick accruals

11 paid Holidays

Education/Training annually

Licensure Reimbursement

Meaningful work in recovery

Job summary

SCADD is seeking an Administrative Office Coordinator in New London, CT. The role supports the CEO and leadership, manages schedules, prepares reports, and maintains office operations to ensure efficient workflows.

Ideal candidates have an Associate’s degree and at least two years of related experience, with strong organizational and communication skills. The position offers competitive benefits and meaningful work in recovery services.

Qualifications

• Associate’s degree with at least two years of related experience, or equivalent combo of education and experience.
• Strong organizational, time-management, written and verbal communication, and customer-service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficient with Microsoft 365 applications and ability to learn agency software.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support to the CEO and senior leaders, including scheduling, meeting prep, correspondence, and document formatting.
• Prepare communications and reports for leadership with accuracy and professionalism.
• Serve as primary administrative contact for SCADD Administration Office; greet visitors; answer calls; manage mail and supplies; coordinate facilities.
• Maintain conference-room calendars, reserve rooms, prepare spaces, and handle refreshments as needed.
• Coordinate travel arrangements for staff attending conferences or trainings within SCADD policies and budgets.
• Serve as a resource for staff on administrative processes and forms; answer questions.
• Maintain inventory and purchasing records; process POs and coordinate with Finance.
• Support SCADD events with registration, material prep, and day-of logistics.
• Maintain organized electronic and physical files, assist data entry, and archive records.
• Some early mornings, evenings and weekends may be required.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Customer service

Confidentiality

Multitasking

Education

Associate’s degree

Tools

Microsoft 365

Job description

SCADD is seeking an Administrative Office Coordinator in New London, CT. The role supports the CEO and leadership, manages schedules, prepares reports, and maintains office operations to ensure efficient workflows.

Ideal candidates have an Associate’s degree and at least two years of related experience, with strong organizational and communication skills. The position offers competitive benefits and meaningful work in recovery services.