Executive Admin & Office Operations Coordinator

Intrado Life & Safety, Inc.; Longmont (CO); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

401(k) retirement plan

Job summary

Intrado seeks an Administrative Assistant / Office Coordinator to support senior leaders in our Longmont, CO office. You will manage calendars, coordinate meetings and events, handle travel logistics, and prepare materials for leadership teams.

The role requires tact, confidentiality, and strong communication across departments. Responsibilities include front desk support, visitor coordination, and ensuring office operations run smoothly.

Qualifications

• 2+ years of administrative or related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide day-to-day administrative support to Facility Management and designated leadership team members.
• Coordinate conference room usage and catering options.
• Assist in preparing reports and supporting materials.
• Manage or assist in RFP final print production.
• Track action items, follow-ups, and key deliverables on behalf of leadership.
• Assist with travel arrangements, itineraries, and expense reporting as required.
• Handle sensitive and confidential information with professionalism and discretion.
• Coordinate conference room reservations and meeting logistics.
• Arrange catering, audio-visual requirements, and room setup for meetings and events.
• Support executive visits, customer meetings, and company events.
• Greet and assist visitors, vendors, and guests in a professional manner.

Skills

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Verbal & written communication

Multitasking

Confidentiality

Job description

Intrado seeks an Administrative Assistant / Office Coordinator to support senior leaders in our Longmont, CO office. You will manage calendars, coordinate meetings and events, handle travel logistics, and prepare materials for leadership teams.

The role requires tact, confidentiality, and strong communication across departments. Responsibilities include front desk support, visitor coordination, and ensuring office operations run smoothly.