Executive Admin & Civic Programs Specialist

City of Avondale, AZ; Avondale (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

Health and wellness benefits

Work-life balance

Job summary

The City of Avondale, AZ is seeking an Administrative Assistant for the City Manager’s Office. You will provide executive-level support, manage calendars, coordinate meetings, and handle communications with residents and staff while upholding professional standards.

You will assist with budget tracking, invoices, purchase orders, and procurement processes, ensuring timely and accurate documents and reporting.

Qualifications

• Associate degree or equivalent experience in public administration or related field.
• Four years of administrative/clerical experience including executive-level support.
• Valid Arizona Driver’s License.

Responsibilities

• Coordinate appointments and travel for City Manager’s Office.
• Prepare letters, memos, reports, and agendas; take minutes as needed.
• Track budget expenditures, invoices, and purchase orders; assist with payments.
• Assist with procurement processes and contract management.
• Provide high-quality customer service to residents and internal/external customers.
• Maintain office supplies and organize departmental files and records.

Skills

Administrative support

Calendar management

Customer service

Budget tracking

Education

Associate degree in Public Administration

Job description

The City of Avondale, AZ is seeking an Administrative Assistant for the City Manager’s Office. You will provide executive-level support, manage calendars, coordinate meetings, and handle communications with residents and staff while upholding professional standards.

You will assist with budget tracking, invoices, purchase orders, and procurement processes, ensuring timely and accurate documents and reporting.