Executive Admin Assistant for Strategic Initiatives

Complete Care ER; Southlake (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive health coverage

Health Savings Account (HSA) option

401(k) plan with company match

Generous paid time off (PTO)

Job summary

Complete Care ER is seeking a full-time Executive Administrative Assistant in Southlake, TX to support senior leadership, coordinate high-impact projects, and help drive operational excellence in a fast-growing healthcare organization.

You will handle confidential information, prepare reports, organize staff meetings, and liaise with departments to ensure timely delivery. The role offers exposure to executive leadership and strategic initiatives within a dynamic emergency care setting.

Qualifications

• 1–2 years administrative and customer service experience in the medical field preferred.
• Experience with office equipment and multi-line phone systems.
• Willingness to obtain a Notary Public Commission.

Responsibilities

• Keep senior management informed of project status, quality, timelines, and budgets.
• Maintain confidentiality with tact and diplomacy in all situations.
• Assist senior managers in coordinating staff and company-related meetings.
• Prepare reports, correspondence, and maintain records for multiple projects.
• Answer phones, take messages, and manage task prioritization.

Skills

Attention to detail

Strong communication

Typing

Time management

Customer service

Team player

Independent work

Notary Public

Education

Medical administrative experience (1–2 years)

Tools

Microsoft Office

Office equipment

Multi-line phone systems

Printer/Copier/Fax

Job description

Complete Care ER is seeking a full-time Executive Administrative Assistant in Southlake, TX to support senior leadership, coordinate high-impact projects, and help drive operational excellence in a fast-growing healthcare organization.

You will handle confidential information, prepare reports, organize staff meetings, and liaise with departments to ensure timely delivery. The role offers exposure to executive leadership and strategic initiatives within a dynamic emergency care setting.