Executive Admin Assistant

Experis; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Plan

Vision Plan

Health Savings Account

Health FSA

Dependent Care FSA

Life Insurance

Disability Insurance

Travel Insurance

Weekly Pay

Job summary

Experis is seeking an Executive Admin Assistant in San Jose to support senior leadership within the Administrative Support Department. The role requires exceptional organizational and communication skills, with a proactive mindset to manage complex calendars and travel arrangements.

You will coordinate meetings, plan events, and handle confidential matters with professionalism, while contributing to critical projects and high-level engagements.

Qualifications

• Minimum of 4+ years in an administrative environment supporting senior leadership.
• At least 2 years of experience supporting Vice Presidents or Executive Vice Presidents.
• Expert knowledge of Windows applications including Outlook, Word, Excel, and PowerPoint; calendar management and travel coordination.

Responsibilities

• Support senior executives by managing calendars and scheduling meetings.
• Coordinate speaking engagements, travel briefings, and trip arrangements.
• Assist in planning and organizing large corporate events, workshops, and team activities.
• Prepare and disseminate correspondence and handle confidential matters with professionalism.
• Support special projects by conducting research, analyzing data, and preparing reports for executive review.

Skills

Calendar management

Meeting planning

Travel coordination

Verbal and written communication

Proactive mindset

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client, a leading technology organization, is seeking an Executive Admin Assistant to join their team. As an Executive Admin Assistant, you will be part of the Administrative Support Department supporting senior leadership. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive mindset which will align successfully in the organization.

Job Title: Executive Admin Assistant

Location: San Jose, CA

What's the Job?

• Support senior executives by managing their calendars, scheduling meetings, and organizing logistics for both internal and external engagements.
• Coordinate speaking engagements, prepare travel briefings, and handle international and domestic trip arrangements.
• Assist in planning and organizing large corporate events, workshops, and team activities.
• Prepare and disseminate correspondence, act as a proxy for approvals, and handle confidential matters with professionalism.
• Support special projects by conducting research, analyzing data, and preparing reports for executive review.

What's Needed?

• Minimum of 4+ years of experience in an administrative environment supporting senior leadership.
• At least 2 years of experience supporting Vice Presidents or Executive Vice Presidents.
• Expert knowledge of Windows applications including Outlook, Word, Excel, and PowerPoint.Proven experience in calendar management, meeting planning, and travel coordination.
• Outstanding verbal and written communication skills with the ability to connect across all levels of staff and clients.

What's in it for me?

• Opportunity to work in a dynamic and innovative environment supporting high-level executives.
• Engagement in meaningful projects and events that impact the organization.
• Chance to develop your professional skills and expand your network within the tech industry.
• Work in a collaborative and inclusive culture that values diversity and growth.
• Access to comprehensive support and resources to excel in your role.

Upon completion of waiting period, consultants are eligible for:

• Medical and Prescription Drug Plans
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• Weekly Pay

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions.

Experis® is a global leader in technology services and part of the ManpowerGroup® (NYSE: MAN) family of brands. We connect skilled technology professionals with meaningful opportunities where they can grow their careers, expand their expertise and make a real impact. Guided by the belief that it takes Human Ingenuity to unlock the true potential of technology, Experis helps people gain experience with leading organizations, build sought-after skills and take the next step toward a brighter future. Backed by ManpowerGroup's 75+ years of workforce expertise and global reach across more than 70 countries and territories, Experis brings the scale, insight and opportunity to help people and businesses thrive. ManpowerGroup is consistently recognized for its commitment to inclusion, ethics and responsible business, including being named one of the World's Most Ethical Companies. Learn more at Experis.com.