Executive Admin Assistant

Prattwhitney; Rainbow (CT); On-site; USD 53,000 - 101,000; Full time

Job summary

RTX Windsor Locks, CT is seeking an Executive Administrative Assistant to support Senior Director and General Management, onsite. You will manage complex calendars, arrange travel, prepare expense reports, and coordinate meetings.

The role requires U.S. citizenship, 6+ years of executive support experience, and proficiency with Word, PowerPoint, Excel, and Outlook; SAP/Concur/SharePoint experience is a plus. RTX offers comprehensive benefits and growth opportunities.

Qualifications

• AA/AS degree (or equivalent) required with at least 6 years of relevant experience.
• Experience as an Executive Assistant or Administrative Assistant.
• Proficient in Word, PowerPoint, Excel and Outlook (Office 365).
• Experience with SAP, Concur and SharePoint is preferred.
• Ability to handle sensitive and confidential matters with discretion.
• Experience coordinating events and working across global locations/time zones.

Responsibilities

• Provide direct support to Senior Director and General Management.
• Manage complex calendars and schedule meetings, travel, and related tasks.
• Prepare timely expense reports and monitor communications for leadership.
• Coordinate meetings and events, including securing spaces and supplies.
• Interface with multiple departments and maintain effective communication across the organization.
• Serve as main point of contact for executive visits and external meetings.

Skills

Executive support experience

Calendar management

Confidentiality

Multi-tasking

Cross-functional collaboration

Office software proficiency

Education

AA/AS degree or equivalent

Tools

SAP

Concur

SharePoint

Job description

About the Company

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market.

Role Overview

This position is for an Executive Administrative Assistant who will provide direct support to Senior Director, General Management, as well as other leaders in the executive General Management team. The role will be an onsite role, located in Windsor Locks, CT. It requires U.S. citizenship as only U.S. citizens are authorized to access information under this program/contract. Position Role Type: Onsite.

What You Will Do

• Perform administrative tasks closely related to the day-to-day operations of executive leadership, requiring the ability to prioritize and manage multiple tasks with often short lead times.
• Cultivate a positive and collaborative work environment to enhance team morale and engagement.
• Provide support to individuals from various functional areas while maintaining a confidential and highly responsive relationship with leadership.
• Handle complex calendar management, including scheduling and coordinating appointments and meetings, following up on delegated items, and resolving schedule conflicts. This includes coordinating web meetings, conference room bookings, and making priority decisions.
• Make extensive and sometimes complex travel arrangements, coordinating with other offices, customers, and locations as needed.
• Prepare detailed, timely, and accurate expense reports, adhering to established policies and procedures.
• Monitor email communications, highlight urgent matters requiring attention, prepare activity reports, identify leadership engagement opportunities, and coordinate meetings.
• Organize and arrange events and executive visits, ensuring high quality and assigning tasks to building management and office staff (reception, catering, events, security, technological tools / audiovisual, cleaning, etc.).
• Secure meeting spaces and conference rooms and arrange necessary supplies for visits and meetings.
• Ensure attendee lists and visitor authorization forms are submitted to security.
• Interface with Collins management, building management, IT, and office staff on issues related to physical office space as needed.
• Act as the main point of contact for executive visits and external meetings.
• Organize and coordinate staff meetings, ensuring that all logistical details are efficiently managed.
• Serve as a liaison between executives and staff, ensuring clear and effective communication across the organization.
• Work efficiently in a fast-paced environment, requiring high-quality work, flexibility, and individual initiative. Ability to handle a variety of tasks quickly and effectively is essential.
• Collaborate with other administrative assistants to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.
• Prepare and highlight weekly reports, focusing on critical issues, accomplishments, risks, and upcoming events to keep executives informed.
• Perform other administrative tasks and/or special projects as needed.

Qualifications

• You Must Have Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience as an Executive Assistant or Administrative Assistant.
• Qualifications We Prefer Microsoft Word, PowerPoint, Excel and Outlook, Office 365 skills.
• SAP, Concur, and SharePoint experience.
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively.
• Capacity to work with urgent deadlines, changing priorities, and managing multiple high-priority assignments simultaneously.
• Experience coordinating events as needed.
• Experience working across global locations and time zones is essential.
• Experience supporting multiple senior level or executive level leaders.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

We make modern flight possible for millions of travelers and our military every second. Our major product lines are on-board virtually every aircraft flying.

Pay and Benefits Details

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.

If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

Equal Opportunity Employer

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.