Executive Admin

The Matlen Silver Group, Inc.; Charlotte (NC); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

401(k) plan

Job summary

The Matlen Silver Group, Inc. is seeking an Administrative Assistant – Executive Support to partner with Managing Directors and senior stakeholders.

You will provide a polished, proactive presence, gatekeep requests, and protect executive time while maintaining strong relationships across internal teams and vendors. You will manage complex calendars, coordinate travel and expenses, prepare executive materials, and leverage Microsoft Copilot and other tools to boost efficiency, confidentiality,

Qualifications

• Proven experience as Administrative Assistant/Executive Assistant or similar executive-support role.

Responsibilities

• Manage complex calendars for Managing Directors and senior executives.

Skills

Calendar management

Gatekeeping

Executive support

Scheduling

Travel & expenses

PowerPoint/Word/Excel

Microsoft Copilot

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Copilot

Job description

Administrative Assistant – Executive Support

Profile We Are Searching For

We are looking for a polished, highly organized Administrative Assistant / Executive Assistant who is comfortable supporting Managing Directors (MDs) and other senior-level internal stakeholders. Personality and executive presence are critical for this role. The ideal candidate is professional, confident, proactive, and knows how to manage relationships and situations appropriately when supporting high-level leaders. This person should be comfortable providing a layer of protection and gatekeeping for MDs while maintaining strong relationships with internal teams, vendors, and other stakeholders.

Key Responsibilities

• Manage complex calendars and scheduling for Managing Directors, including coordinating meetings, resolving conflicts, and prioritizing competing requests.
• Serve as a professional point of contact and appropriate gatekeeper/protective layer for senior executives when interacting with vendors and internal stakeholders.
• Exercise good judgment when determining how to handle scheduling requests, interruptions, competing priorities, and sensitive information.
• Support employee engagement activities and help create a positive, professional experience for employees and stakeholders.
• Manage executive travel and expense processes, including preparing and submitting expense reports.
• Coordinate and track delegation of approvals and ensure approvals are routed appropriately and completed on time.
• Prepare and format presentations, documents, spreadsheets, and other executive materials using PowerPoint, Word, and Excel.
• Leverage Microsoft Copilot and other productivity tools to improve administrative efficiency.
• Maintain a high level of organization across calendars, meetings, documents, expenses, and administrative tasks.
• Communicate professionally with high-level internal stakeholders and represent the team appropriately.
• Anticipate executive needs and proactively address administrative issues before they become problems.
• Handle confidential and sensitive information with appropriate discretion.

Must-Haves / Required Skills

• Proven experience as an Administrative Assistant, Executive Assistant, or similar executive-support role.
• Strong experience managing complex calendars for senior-level executives or Managing Directors.
• Excellent organizational and time-management skills.
• Strong professional communication and executive presence.
• Ability to appropriately manage and prioritize requests from vendors and internal stakeholders on behalf of senior executives.
• Experience with expense management and expense submission.
• Strong working knowledge of Microsoft Outlook, PowerPoint, Word, and Excel.
• Experience using Microsoft Copilot or similar AI productivity tools.
• Strong judgment, discretion, and ability to handle confidential information.
• Ability to present and communicate effectively with high-level internal stakeholders.

Soft Skills / Personality

This is a people-focused executive support role, and personality is a major component of the hiring decision.

The successful candidate should be:

• Polished and professional when interacting with senior leadership.
• Proactive rather than simply waiting for instructions.
• Appropriately assertive when managing calendars and protecting executive time.
• Diplomatic when dealing with competing personalities, priorities, vendors, and stakeholders.
• Highly organized and able to manage multiple priorities without losing attention to detail.
• Trustworthy and discreet when handling sensitive information.
• Confident and composed in interactions with senior-level employees.
• Able to use good judgment about when to push back, when to elevate, and when to accommodate a request.
• Strong at building relationships while still maintaining appropriate boundaries on behalf of the executives they support.

About Matlen Silver

Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works.

Matlen Silver is an Equal Opportunity Employer

Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: [e-mail] // 908-393-8600

At The Matlen Silver Group, Inc., W2 employees are eligible for the following benefits:

• Health, vision, and dental insurance (single and family coverage)
• 401(k) plan (employee contributions only)