EXEC AST 4

UCSF; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

UCSF Health is seeking a senior administrative professional to provide executive support, coordinating communications and critical data across the organization. The role requires handling highly confidential matters with independence and initiative, ensuring seamless execution of complex initiatives and timely responses to executive inquiries.

This position supports UCSF Health administration, managing high-priority projects and ensuring alignment with the Medical Center's mission and goals.

Qualifications

• Experience supporting executives in a high-demand environment.
• Ability to manage confidential information with discretion.
• Strong organizational and prioritization skills to handle multiple priorities.

Responsibilities

• Provide senior-level support to executives and coordinate communications and data.
• Oversee special projects and initiatives with independence and initiative.
• Manage high-profile, confidential matters affecting UCSF Health.
• Respond to inquiries from campus and external constituents on behalf of executives.
• Serve as a resource for issues arising in executives' absence, with minimal guidance.

Skills

Executive support

Calendar management

High-level project coordination

Communication

Independent judgment

Problem solving

Tools

MS Office

Job description

Job Summary

Provide senior-level support to the Executive(s). Provides administrative oversight for executives, including the coordination of communications and pertinent data. Perform and/or oversee special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Responsible for managing, planning and high-level projects and system-wide initiatives in support of UCSF Health. Responsible for resolving complex and sensitive issues while remaining responsive to the varied and changing priorities of a high-profile, dynamic, and demanding environment. Under minimal direction, provides all assistance required. Manages responses on behalf of the executive to requests and inquiries from Campus and external constituents. Serves as a resource in response to concerns and/or questions that arise in the absence of the executives. Such concerns/issues are most often of a non-routine nature, requiring research, independent judgment and/or innovation to resolve. Must maintain a solid working knowledge of the organization, personnel, mission, and functions of departments which report to the executives and be able to respond to issues effectively and with minimal guidance. This is a high-level administrative position that operates with a high degree of autonomy, a strong service orientation, and meticulous attention to detail.

With full understanding of the scope of executive leadership responsibilities in the organization, incumbent is responsible for highly complex assignments that are confidential in nature, where excellent judgment is required to triage/resolve problems, and provide recommendations.

Department Overview

Provide reception and coverage for UCSF Health Administration main phone lines in accordance with service excellence standards; handle calls and visitors for other analysts during lunch hours, breaks, personal time off and absences. Evaluates, prioritizes, triages, and develop solutions to issues that are often highly sensitive in nature. Participates in the development of departmental and individual goals and objectives in concert with the Medical Center's Mission, Vision, Values and Goals.