Exec Asst to the Provost

University of South Carolina; Westcliff (SC); On-site; USD 54,000 - 67,000; Full time

Job summary

University of South Carolina Aiken seeks an Executive Assistant to the Provost (Administrative Coordinator II) to manage the Provost’s office operations and provide confidential support. The position requires a bachelor’s degree and 3+ years of related experience, with strong MS Excel and budgeting capabilities.

The role entails coordinating hiring for full-time faculty, maintaining records, and serving as a liaison across academic units, staff, and students.

Qualifications

• Bachelor’s degree in a job related field and 3+ years of job related experience.
• Proficiency in MS Excel and strong office procedures.
• Ability to generate budget reports and maintain confidentiality.

Responsibilities

• Oversees and supervises daily operations of the Office of Academic Affairs.
• Provide confidential administrative support to the Provost.
• Serve as the Provost’s liaison with faculty, staff, students and the public.
• Manage the hiring process for full-time faculty positions.
• Monitor expenditures and ensure the office remains within budget.

Skills

Office administration

Excel proficiency

Database management

Budget reporting

Communication skills

Education

Bachelor’s degree in a job related field

Tools

MS Excel

Word processing

Database management

Job description

Please see Special Instructions for more details.

We are only accepting applications submitted by August 31, 2026.

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Job Level P3 - Professional
Business Title (Internal Title) Exec Asst to the Provost
Campus Aiken
Work County Aiken College/Division USC Aiken College/Division
Level Department AIK Academic Affairs
State Pay Range G09 USC Market Range MRF - $53,576 $66,970 $80,364
Anticipated Hiring Range $53,576 - $66,970
Location of Vacancy Part/Full Time Full Time
Hours per Week 37.5
Work Schedule Basis 12 months
Job Search Category Other Professional

Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description Advertised Job Summary Executive Assistant to the Provost (Administrative Coordinator II), Salary: $53,576 – $66,970 per year, USCA Academic Affairs
Manages and oversees the administrative functions of the office of the Provost and Executive Vice Chancellor for Academic Affairs ( EVCAA ). Provides support that is necessary for the operation of all academic units of the University. Knowledge/Skills/Abilities: Thorough knowledge of office procedures, practices and equipment. Must possess excellent computer skills in word processing and proficient in MS Excel and database management. Must be able to generate budget reports. Excellent interpersonal, communication and organizational skills required. Ability to work independently and to exercise judgment and discretion in interpreting and applying policies and procedures. Ability to maintain concentration and perform multiple concurrent duties under constant interruption. Maintain accuracy and confidentiality. Ability to evaluate, plan and assign. Ability to deal with diverse personalities. Ability to interpret behavior to appropriately deal with individuals. Ability to work in a stressful environment. Ability to initiate necessary procedures/changes. Minimum requirements: Bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred: Higher education work experience preferred. Application deadline: August 31, 2026. USCA is an Equal Opportunity Institution. We strive to cultivate an environment that is open, welcoming, and supportive of all individuals.

Job Duty Oversees and supervises daily operations of the Office of Academic Affairs. Manage office workflow and maintain office procedures. Identify problems and initiate or recommend corrective action. Maintain and manage records and files. Supervises other staff in the Office of Academic Affairs such as student workers or other staff hired by the Provost. Keeps Provost on track with academic decision schedule. Essential Function Yes Percentage of Time 25 Job Duty Provide confidential administrative support to the Provost. Handle confidential information on faculty and academic staff (personnel files, promotion and tenure files, salary data, performance evaluations, etc.) as well as on students. Ensure that deadlines for reviews, decisions and reports are met by keeping logs of promotions, tenure, PTR , interim appointments, endowed chairs, etc. Write and provide drafts of letters for Provost related to the above appointments. Essential Function Yes Percentage of Time 25 Job Duty Serve as the Provost’s liaison with faculty, academic unit heads, staff, students, and the public by providing information on academic policies and procedures. Coordinate the updating and editing of the USC Aiken Faculty Manual. Record minutes for meetings as needed by the Provost. Help support or lead special projects/duties as assigned. Represent the Provost’s office in coordination of various campus events (graduation and other ceremonies). Provide leadership in planning and arranging of specialized programs/events sponsored by provost office (such as student honors ceremony and faculty celebration of excellence). Essential Function Yes Percentage of Time 15 Job Duty Manages and coordinates the hiring process for full-time faculty positions by processing appropriate paperwork to secure approval for positions, handle advertising, prepare letters of appointment and serve as liaison with Office of Human Resources. Prepares and delivers appointment and reappointment letters to HR before payroll deadlines. Keep HR informed of filled positions and retiring faculty. Assist with all other personnel function of the office. Essential Function Yes Percentage of Time 15 Job Duty Monitor expenditures and ensure office remains within budget for recruiting and hiring as well as for faculty research. Take responsibility for procurements from preparing initial CARF to following through to using PO to facilitate payment of invoices. Provide financial reports to the Provost as needed/requested. Assists with additional fiscal function of the office as needed. Essential Function Yes Percentage of Time 10 Job Duty Other duties as assigned. Essential Function Yes Percentage of Time 10

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Number of Vacancies 1 Desired Start Date 08/24/2026 Job Open Date 08/24/2026 Job Close Date 08/31/2026 Open Until Filled

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
  • Yes
  • No