Exec Assistant I Nonexempt

adventhealth; Colorado; On-site; USD 34,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Support

Pet Benefits

Job summary

AdventHealth in Denver, Colorado is seeking a detail-oriented Executive Assistant to maintain calendars, arrange meetings, and manage travel logistics for senior leadership. You will organize conference calls, prepare reports, and handle confidential documents with discretion in a fast-paced environment.

The role requires strong Microsoft Office proficiency, excellent communication, and the ability to multitask while maintaining meticulous records.

Qualifications

• Proficient in Microsoft Office suite and basic computer navigation.
• Experience coordinating calendars, meetings, and travel logistics preferred.

Responsibilities

• Schedules and maintains executive calendars, coordinating meetings, agendas, facilities, catering, and travel arrangements.
• Prepares and distributes reports, meeting minutes, and organizational documents with professional presentation.
• Manages confidential information with discretion and professional conduct.
• Coordinates travel and expense reporting for executives, ensuring timely and accurate submissions.
• Communicates with staff and external contacts in a courteous, professional manner.

Skills

Microsoft Office

Time Management

Organizational Skills

Communication

Multitasking

Professionalism

English Proficiency

Education

Associate

High School Grad

Tools

Concur

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

2525 S DOWNING ST

City:

DENVER

State:

Colorado

Postal Code:

80210

Job Description:

Schedules and maintains executive’s calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccurring conference calls for executives. Maintains paper and electronic files of all correspondence, documents, reports, and other materials. Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling. Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner. Directs incoming communications according to executive’s schedule and priorities. Deals discretely and appropriately with confidential information. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
• Basic computer navigation skills [Required]
• Online expense reimbursement system knowledge such as Concur [Preferred]
• Demonstrates the ability to adapt to new situations and responsibilities [Required]
• Demonstrates problem-solving skills [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to display professional interactions with all levels of internal and external customers [Required]
• Must be able to read, write, and speak conversational English [Required]
• Excellent verbal and written communication skills [Required]
• Ability to deal with data that is of a sensitive and confidential nature [Required]
• Ability to work independently or in a team environment [Required]
• Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
• Analytical skills [Required]
• Time management and planning skills [Required]
• Additional coursework in computers, business, and accounting [Required]
• Understands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel. Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• N/A

Work Experience:

• 3+ job related experience [Required]

Additional Information:

• N/A

Licenses and Certifications:

• National Notary Association Notary Public (NNANP) [Preferred]
• Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements:

(Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$24.89 - $46.30

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.