Exchequer Assistant

Lincolnshire Police; United States; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Lincolnshire Police is seeking a proactive Exchequer Services Assistant to join the Finance team on a hybrid basis. Working hours are Monday to Friday, 08:00 to 16:30, with responsibilities covering invoices, supplier setup, reconciliations, and exchequer support across the Force.

The role requires attention to detail, ability to manage multiple tasks, and strong problem-solving and communication skills to support internal colleagues and external stakeholders while upholding high standards of

Responsibilities

• Processing creditor invoices accurately and within agreed timescales to ensure prompt payment.
• Investigating and resolving complex invoice and payment queries with internal and external contacts.
• Undertaking HQ cashier duties, including managing petty cash requests, returns, and reconciliations.
• Processing purchase orders and supporting purchasing activities where required.
• Setting up new suppliers and liaising with stakeholders throughout the approval process.
• Completing supplier statement reconciliations and maintaining accurate financial records.
• Processing firearms refunds and boarding-up related invoices, including conducting necessary investigations.
• Arranging travel and accommodation bookings and resolving associated queries.
• Providing advice, guidance, and support on exchequer-related matters across the Force.
• Ensuring all exchequer processes are completed within established deadlines and service standards.

Job description

We are seeking a proactive and detail-oriented Exchequer Services Assistant to join our Finance team. This is a hybrid working opportunity, with working hours of Monday to Friday, 08:00 to 16:30. In this varied role, you will support the delivery of a high-quality exchequer service, ensuring financial transactions are processed accurately and efficiently while providing excellent support to both internal colleagues and external stakeholders. You will work closely with the Exchequer Services Manager and contribute to maintaining the highest professional and ethical standards.

What You'll Be Doing

• Processing creditor invoices accurately and within agreed timescales to ensure prompt payment.
• Investigating and resolving complex invoice and payment queries with internal and external contacts.
• Undertaking HQ cashier duties, including managing petty cash requests, returns, and reconciliations.
• Processing purchase orders and supporting purchasing activities where required.
• Setting up new suppliers and liaising with stakeholders throughout the approval process.
• Completing supplier statement reconciliations and maintaining accurate financial records.
• Processing firearms refunds and boarding-up related invoices, including conducting necessary investigations.
• Arranging travel and accommodation bookings and resolving associated queries.
• Providing advice, guidance, and support on exchequer-related matters across the Force.
• Ensuring all exchequer processes are completed within established deadlines and service standards.

Why This Role Matters

This role plays an important part in ensuring the smooth and effective operation of the Authority's financial processes. Your work will help maintain strong relationships with suppliers, support colleagues across the organisation, and ensure public funds are managed responsibly and efficiently. By delivering a reliable and professional service, you will contribute directly to the organisation's commitment to high standards, ethical conduct, and public trust.

We are looking for someone who

• Has excellent attention to detail and a commitment to accuracy.
• Can manage a varied workload and meet competing deadlines.
• Has strong problem-solving skills and can confidently investigate and resolve complex queries.
• Demonstrates excellent customer service and communication skills.
• Is comfortable working with financial systems and processing financial transactions.
• Can build effective working relationships with internal and external stakeholders.
• Is able to work independently and as part of a team.
• Shares our commitment to professional standards, integrity, and the principles of the Code of Ethics.