Excel Tutoring Site Coordinator

Cambridge Public Schools; Cambridge (MA); On-site; USD 45,000 - 65,000; Part time

Job summary

The Excel Tutoring Site Coordinator at Cambridge Public Schools Office of Academics in Cambridge, MA, supports after-school tutoring and serves as the school-based operations lead for Excel Tutoring. You will coordinate arrival, attendance, snacks, space assignments, and family communication to ensure a welcoming, organized environment.

Sessions occur on Tuesdays and Thursdays after school, with compensation at $40/hour and a fall session cap of $2,800.

Qualifications

• Experience working with school-aged children in a school setting.
• Strong organizational, communication, and student-management skills.
• Ability to manage multiple logistical details and respond calmly to day-to-day issues.
• Ability to collaborate with school staff, tutors, families, and district staff.
• Reliability and availability for after-school tutoring on Tuesdays and Thursdays.
• Priority given to regularly appointed Cambridge Public Schools staff.

Responsibilities

• Serve as the school’s operational point person for Excel Tutoring and help ensure the program runs smoothly each tutoring day.
• Coordinate student transition from the school day into tutoring, including gathering students and guiding them to spaces.
• Ensure safe, organized arrival, dismissal, late-bus, and family pick-up procedures.
• Maintain student attendance and staff sign-in records and follow up on attendance concerns.
• Communicate with families about program logistics, attendance, and schedule changes.
• Support tutors with day-to-day logistical needs and room access.
• Maintain the school’s Excel Tutoring Hub and keep information current for staff access.
• Review staff sign-in information to ensure records are complete for payment processing.
• Coordinate with the Lead Tutor/coach on instructional-related concerns affecting tutoring groups.
• Communicate operational needs or unresolved issues to district program staff.
• Attend required professional learning or program meetings and provide substitute coverage when needed.

Skills

School-age kids

Organizational skills

Communication skills

Student management

Logistics coordination

Collaboration

Reliability

Job description

Excel Tutoring Site Coordinator

Cambridge Public Schools Office of Academics - Cambridge, Massachusetts Open in Google Maps

Job Details

Job ID: 5930816

Application Deadline: Posted until filled

Posted: Sep 17, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Description of Service Opportunity:

Excel Tutoring is Cambridge Public Schools’ in-person, after-school tutoring program, designed to provide additional, targeted academic support to students who need it most. Students work in small groups with consistent tutors in either literacy or math.

The Site Coordinator is the school-based operational point person for Excel Tutoring. Site Coordinators help create a welcoming, organized, and safe after-school experience so students and tutors can focus on learning. They coordinate the day-to-day logistics of the program, including student arrival and dismissal, attendance, snacks, family communication, staff sign-in, and troubleshooting.

Excel offers two tutoring sessions during the school year. Site Coordinators may work one or both sessions. Tutoring takes place on Tuesdays and Thursdays from school dismissal through late-bus dismissal.

What you will do

• Serve as the school’s operational point person for Excel Tutoring and help ensure the program runs smoothly each tutoring day.
• Coordinate student transition from the school day into tutoring, including gathering students, distributing snacks, and helping students get to their assigned tutoring spaces.
• Ensure safe, organized arrival, dismissal, late-bus, and family pick-up procedures.
• Maintain accurate student attendance and staff sign-in records and follow up promptly when attendance concerns arise.
• Communicate with families and caregivers about program logistics, attendance, schedule changes, and other operational updates.
• Support tutors with day-to-day logistical needs, including room access, materials, student transitions, and unexpected issues.
• Maintain the school’s Excel Tutoring Hub and ensure school-specific operational information is current and accessible to the appropriate staff.
• Review staff sign-in information regularly and help ensure records are complete for payment processing.
• Coordinate with the school-based Lead Tutor/literacy or math coach, who leads the instructional aspects of the program, when student or tutor concerns require instructional follow-up.
• Communicate operational needs, supply requests, or unresolved issues to district program staff.
• Attend required professional learning or program meetings, as applicable.
• Provide substitute coverage when tutors are absent, as needed and when appropriate (paid at the applicable lead teacher rate).

Role Boundaries

The Site Coordinator leads school-based operations. The Lead Tutor/literacy or math coach leads student selection, instructional grouping, materials, progress monitoring, and tutor coaching. The Site Coordinator and Lead Tutor work closely together, but the Site Coordinator is not expected to design tutoring instruction or independently make instructional decisions for tutoring groups.

Fall 2026 schedule and compensation

Preparation: week of 9/28/26

Session I: 10/5-12/18/26

Schedule: Tuesdays and Thursdays, from school dismissal to late bus; Lead Tutor support includes preparation/coaching time outside direct tutoring

Compensation: $40/hour; up to $2,800 for the fall session.

Please note that your hourly rate is depending upon your collective bargaining agreement or individual hourly rate.

Requirements

• Experience working with school-aged children in a school setting.
• Strong organizational, communication, and student-management skills.
• Ability to manage multiple logistical details and respond calmly and effectively to day-to-day issues.
• Ability to collaborate with school staff, tutors, families, and district staff in support of students.
• Reliability and availability for the full after-school tutoring window on Tuesdays and Thursdays.
• Priority will be given to regularly appointed Cambridge Public Schools staff.

Length of Contract

September 28 , 2026 through Decemeber 18, 2026

Contract Amount

Not Exceed $2800.00

Please note that your hourly rate is dependent upon your collective bargaining agreement or individual hourly rate. If you are a non-exempt employee and have worked more than 40 hours a week, you will be paid time and a half for any hours worked over 40 hours

Position Type: Part-Time

Contact Information

• Cambridge Public Schools
• 135 Berkshire Street
• Cambridge, Massachusetts 02141
• Email: [e-mail]