Exams Office Student Employee

Illinois State University; Normal (IL); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

403(b) Plan

Job summary

Illinois State University is seeking a student employee for the Exams Office to support operations on campus. The role includes answering phones, directing visitors, checking in students, scanning or delivering exams, and assisting with notetaking and text conversion tasks.

Attention to detail and high confidentiality are essential. The position offers 10-12 hours per week at $15 per hour, with the possibility of additional hours during finals and commencement periods.

Qualifications

• Must maintain at least a 2.0 cumulative GPA and good disciplinary standing.
• Position requires ability to handle confidential information.
• Ability to answer phones and assist visitors with courtesy.

Responsibilities

• Answer phones and direct in-person visitors.
• Check-in students and scan or deliver exams.
• Assist in notetaking tasks and text conversion projects.
• Maintain attention to detail and confidentiality in all duties.

Skills

Phone support

Visitor assistance

Attention to detail

Confidentiality

Education

Minimum GPA 2.0

Disciplinary standing

Job description

Title: Exams Office Student Employee
Employee Classification: Student Help Regular
Division Name: Student Affairs
Department: Student Access and Accommodation Services

Job Summary

The Exams Office student employee will help answer phones, direct in-person visitors, check-in students, scan or deliver exams, assist in general notetaking tasks, help with text conversion projects, and requires attention to detail and high confidentiality.

Additional Information

Student Access and Accommodation Services is the designated office to provide accommodation services for students with disabilities and/or medical/mental health conditions.

Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.

Pay Rate

$15/hour

Required Qualifications

All student employees in Dean of Students Office must maintain good academic (min. 2.0 cumulative GPA) and disciplinary standing from the point of application through term of employment. The employer will check status at the beginning and the end of each semester of employment.

Work Hours

10-12 hours per week.
Office hours are 8a.m. - 4:30p.m., Monday through Friday.
Work hours will be assigned between 8a.m. to 4:30p.m., Monday through Friday.
Additional hours may be available during final exam week and for commencement.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

• Effectively communicate on a daily basis

Proposed Starting Date

August 31, 2026

Required Applicant Documents

Reference List & Work Availability

Contact Information for Applicants

Beth Bradford
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].