EVENTS SPECIALIST SENIOR-SOD

UAB Medicine; University (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Events Specialist Senior-SOD to plan and execute high-profile events for the School of Dentistry. This in-office, split appointment role reports to the Executive Director of Alumni Affairs and Senior Director of Development, with a strong emphasis on on-site presence, relationship building, and cross-department collaboration.

Responsibilities include leading the full event lifecycle from strategy to post-event review, supporting Alumni

Qualifications

• Bachelor's degree and five years of related experience required.
• Work experience may substitute for education requirement.
• Experience in alumni relations, advancement, or development within a higher education or nonprofit setting is a plus.

Responsibilities

• Plan, coordinate and execute professional and special events for the School of Dentistry.
• Determine scope of event services to ensure well-planned events that promote hospitality and PR.
• Plan and Produce Events: Build timelines, lead meetings, set agendas, drive decisions, and approve minutes.
• Vendor Contract Coordination: negotiate with caterers and venues, monitor terms and budget.
• Budget Stewardship: monitor expenditures and maintain financial docs.
• Protocol and Guest Experience: ensure proper university protocol and run-of-show accuracy.
• Quality and Compliance: maintain event records and historical files.
• Team Enablement: support staff development in event planning processes.
• Stakeholder Partnership: attend meetings and keep leadership informed.
• Alumni Engagement: support alumni membership growth and engagement initiatives.
• Communications Support: assist with Alumni Association publications and newsletters.
• Administrative Support: provide day-to-day support to Senior Director.

Skills

Problem solving

Teamwork

Independence

Negotiation

Organization

Presentation

Multitasking

Education

Bachelor's degree

Job description

EVENTS SPECIALIST SENIOR-SOD

University of Alabama at Birmingham

This is an in-office, split appointment position reporting directly to the Executive Director of Alumni Affairs/Senior Director of Development for the School of Dentistry. The role provides comprehensive support across all School of Dentistry (SOD) programs and is expected to maintain a consistent on-site presence. This visibility is essential for building relationships, facilitating collaboration, and responding to the evolving needs of the School. The incumbent will lead the planning and execution of high-profile university events, including donor receptions, leadership meetings, fundraising galas, and performance events. Responsibilities encompass the full event lifecycle, from strategic planning and implementation to post-event evaluation, ensuring successful outcomes that align with institutional goals.

In addition, this position supports alumni engagement initiatives, assists with Alumni Association communications, including publications and newsletters, and provides day-to-day operational support to the Senior Director. The role is integral to strengthening alumni relationships, enhancing donor engagement, and advancing the mission and strategic priorities of the School of Dentistry.

General Responsibilities

• To plan, coordinate and execute professional and special events hosted by the School of Dentistry.
• To determine the range and scope of event services to arrange a well-planned and executed event that promotes hospitality and public relations while presenting a positive impression of the School of Dentistry.

Additional Responsibilities

• Plan and Produce Events: Build timelines, lead weekly event meetings, set agendas, drive decisions, and approve meeting minutes.
• Vendor Contract Coordination: Collaborate with caterers and venues and, when appropriate, negotiate agreements and monitor contractual obligations to ensure compliance with established terms and budget guidelines.
• Budget Stewardship: Monitor expenditures, ensure spending remains within approved guidelines, and maintain accurate financial documentation.
• Protocol and Guest Experience: Ensure appropriate university protocol, maintain run-of-show accuracy, and deliver a hospitality experience that reflects UAB's brand and standards.
• Quality and Compliance: Maintain event documentation and review historical event files to ensure complete, accurate, and compliant records.
• Team Enablement: Support staff development related to event planning processes, procedures, and best practices.
• Stakeholder Partnership: Attend planning meetings with or without the Director and keep stakeholders and leadership informed and aligned throughout the event planning process.
• Alumni Engagement: Support alumni membership growth and engagement initiatives.
• Communications Support: Assist with Alumni Association publications, newsletters, and related communication projects.
• Administrative Support: Provide day-to-day support to the Senior Director.

Knowledge/Skills/Abilities

• Ability to problem solve
• Ability to work as part of a team
• Ability to perform work independently
• Negotiation skills
• Organizational skills
• Presentation skills
• Ability to multi-task and prioritize effectively

Preferred Skills

• Experience in alumni relations, advancement, or development within a higher education or nonprofit setting.
• Ability to manage donor relationships, coordinate engagement initiatives, and support fundraising efforts.
• Highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining strong communication with internal and external stakeholders.

Salary Range: $55,180 - $89,670

Qualifications

• Bachelor's degree and five (5) years of related experience required.
• Work experience may substitute for education requirement

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

321002000 Dental Development

Employee Status

Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite