Events Specialist - Repost

International Crane Foundation; Madison (WI); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with employer contributions

Work from home 2–3 days/week

Generous paid time off

Job summary

International Crane Foundation seeks an Events Specialist to design and execute mission-driven events that boost public awareness, donor relationships, and philanthropic support.

Hybrid role with in-person and virtual events; salary range $52,000-$56,000 and a comprehensive benefits package including 401(k) with employer contributions, PTO, and health coverage. Baraboo HQ supports flexible remote work 2–3 days/week.

Qualifications

• Bachelor's degree in Event Management, Business Admin, Communications or related field, or equivalent work experience.
• Two years of event planning or project management experience, preferably in nonprofit fundraising.
• Familiarity with event or CRM tools and intermediate proficiency in Microsoft Office, Teams, and Zoom.
• Valid U.S. driver's license and acceptable driving record.

Responsibilities

• Lead development, planning, and execution of annual event strategy for ICF.
• Coordinate essential event logistics including vendors, contracts, budgets, timelines, staffing and on-site support.
• Recruit and manage volunteers and staff, coordinate branded displays and outreach materials.
• Manage Speaker's Bureau logistics and post-event data to improve ROI and participant experience.

Skills

Event planning

Project management

Relationship management

Communication

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Teams

Zoom

CRM tools

Job description

We are seeking a detail-oriented and creative Events Specialist to plan and execute mission-driven events that increase public awareness, strengthen donor relationships, and generate critical philanthropic support. Whether an event is in person or virtual, you will help ensure that every experience reflects ICF's values, brand, and mission.

This full-time position offers an annual salary of $52,000-$56,000 and a comprehensive benefits package that includes health, dental, vision, life, and disability insurance; a 401(k) with employer contributions; generous paid time off; and additional benefits that support work-life balance and well-being. Our global headquarters, located in Baraboo, Wisconsin, is surrounded by restored native prairies and mature woods. This role provides the opportunity to work from home two to three days per week. The typical schedule is Monday through Friday during normal business hours; occasional evening and weekend work is required for events.

As the Events Specialist, you will lead the development, planning, and execution of ICF's annual event strategy and serve as an internal expert for program staff, department managers, and senior leaders. In collaboration with colleagues across the organization, you will create meaningful in-person and virtual experiences that advance donor engagement strategies and fundraising objectives while maintaining organizational brand standards. You will coordinate essential event logistics, including vendors, contracts, budgets, timelines, staffing plans, and on-site support, and use post-event data to recommend strategic adjustments that improve return on investment and participant experiences. You will also recruit and manage volunteers and staff, coordinate branded displays and outreach materials, and manage Speaker's Bureau requests logistics.

The ideal candidate is a collaborative leader who brings expertise in event strategy, logistics, and relationship management. You must have a bachelor's degree in Event Management, Business Administration, Communications, or a related field – or equivalent work experience – and at least two years of event planning or project management experience, preferably in a nonprofit or fundraising environment. Strong organizational, communication, and interpersonal skills are essential, along with familiarity with event or CRM tools and intermediate proficiency in technology programs like Microsoft Office, Teams, and Zoom. A valid U.S. driver's license and acceptable driving record is also required.