Assistant Manager, Institutional Engagement & Events

The Institute for Study Abroad; Indianapolis (IN); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) match

Tuition assistance

Flexible work arrangements

Job summary

The Institute for Study Abroad (IFSA) seeks an Assistant Manager, Institutional Engagement & Events to grow enrollment and institutional adoption of IFSA-Designed and Career Accelerator programs. You will develop partnerships, engage campuses, and manage events across time zones.

Working with cross-functional teams, you’ll plan webinars, campus engagements, and advisory meetings while tracking outcomes to inform future strategy. Remote USA with periodic travel to Indianapolis and partner sites.

Qualifications

• Bachelor's degree required.
• 2–4 years of professional experience in event planning, international education, or related field.
• Experience working with university stakeholders such as study abroad offices, faculty, academic departments, career centers, advisors, or student organizations.
• Ability to learn varied academic and career-focused programs, communicate relevance, manage priorities, and travel as needed.
• Knowledge of social media and digital marketing tools.
• Proficiency with Microsoft Office, Zoom, and shared cloud storage systems.

Responsibilities

• Institutional Engagement (50%): support strategies to increase awareness, approval, and enrollment.
• Partner with Institutional Engagement Managers to identify priority institutions and faculty.
• Coordinate outreach from awareness to program review, approval, and enrollment.
• Support Midwest regional engagement and broader Institutional Engagement portfolio.
• Manage a portfolio with goals tied to program adoption, engagement, and enrollment.
• Translate priorities into tailored communications for audiences.

Skills

Relationship building

Project management

Event coordination

Education

Bachelor's degree

Tools

Salesforce

Microsoft Office

Zoom

Job description

Type: Full t ime, exempt, 40 hours /week

Location: Remote USA, Indianapolis

Salary: Minimum salary of $55,000. Salary is commensurate with skills and experience.

Benefits:

• Medical, Dental, Vision, RX and Life insurance
• generous paid time off and floating holidays
• 403(b) match after first year of employment
• generous tuition support for employees and dependents at Butler University after first year of employment
• Enjoy flexible work arrangements and an appreciation for work/life balance

Reports to: Assistant Director of Operations, Institutional Engagement

Position Overview

• Do you enjoy building relationships and communicating the value of programs to a variety of audiences?
• Do you have a knack for organization, project management, and bringing events and initiatives to life?
• Are you adaptable, collaborative, and comfortable using tools like Salesforce to track engagement and support informed decisions?

If so, we would love to welcome you to our global community, as Assistant Manager, Institutional Engagement & Events!

The Assistant Manager, Institutional Engagement & Events plays a key role in growing enrollment and institutional adoption of IFSA-Designed and Career Accelerator programs. The position combines targeted partner development, campus outreach, and relationship management with event strategy and execution designed to build program awareness, secure academic and institutional support, engage priority student audiences, and advance enrollment.

Working closely with Institutional Engagement Managers, Academic Affairs, Marketing, Student Engagement, site staff, senior leaders, and other cross-functional colleagues, this role helps identify and advance institutional opportunities for IFSA-Designed and Career Accelerator programming. Responsibilities include supporting Midwest regional engagement and the broader team portfolio; coordinating targeted outreach to study abroad offices, faculty, academic departments, career centers, advisors, and student groups; and translating program priorities into effective campus and virtual engagement. The role will manage a portfolio of institutional partners where there is strong potential to grow these programs.

The position also coordinates high-impact events—including webinars, faculty and advisor engagements, campus programs, Global Site Seminars, conferences, institutional visits, and advisory meetings—with a clear focus on strengthening knowledge, advocacy, approvals, and enrollment for IFSA-Designed and Career Accelerator programs. While the annual scope is intended to be balanced between institutional engagement and events, priorities will shift throughout the year based on program launches, approval cycles, recruitment periods, conferences, and enrollment needs.

This position requires exceptional organizational skills, attention to detail, and the ability to work independently across time zones with multiple teams.

The Institute for Study Abroad (IFSA) was founded in 1988 as aproviderofstudy abroadprogrammingfor U.S. undergraduates.With student success in mind, the organization creates global learning environments designed to foster the development of critical perspectives, knowledge, and skills essential for students to thrive in the future. Offering more than 100 programs in 19 countries, we draw upon theory and evidence-based practice to create a variety ofprogrammodels and flexible academic options in alignment with the needs of partners and students. Our commitments to inclusive excellence , intercultural agility , individualized learning and enduring impact are present in every aspect of our programs.

Inclusion is a driving passion of our organization. We are committed to building a community where the thoughts and opinions of all team members are valued and contribute to our collective success, just as we build programs with the same focus. If you share our unwavering commitment to Inclusive Excellence and want to join a community that actively strives to improve in all that we do, IFSA is the place for you. Learn more about IFSA at https://www.ifsa-butler.org/

In This Position, Your Responsibilities Would Include

Institutional Engagement (50%)

• Support institutional strategies that increase awareness, approval, recommendation, and enrollment for IFSA-Designed and Career Accelerator programs.
• Partner with Institutional Engagement Managers to identify priority institutions, academic departments, faculty, advisors, career centers, and student groups with strong alignment to targeted programs.
• Coordinate sustained outreach and follow-up that moves institutions from initial awareness to program review, approval, promotion, and student enrollment.
• Support Midwest regional engagement and the broader Institutional Engagement portfolio, prioritizing campuses and audiences with strong potential for IFSA-Designed and Career Accelerator growth.
• Manage a portfolio with goals tied to program adoption, engagement, and enrollment.
• Build working knowledge of IFSA-Designed and Career Accelerator curricula, experiential learning, career-readiness components, academic pathways, and distinguishing features; translate these priorities into tailored communications, presentations, campus plans, and follow-up for institutional and student audiences.

Event Coordination (50%)

• Plan and coordinate events that directly support the visibility, institutional adoption, and enrollment growth of IFSA-Designed and Career Accelerator programs.
• Develop webinars, faculty and advisor briefings, student information sessions, career-focused events, and other targeted engagements for priority programs and academic areas.
• Coordinate Global Site Seminars, independent site visits, advisory meetings, development-partner engagements, campus experiences, and selected industry conferences that deepen institutional understanding of IFSA’s academic model and career-focused programming.
• Partner with Academic Affairs, Marketing, Student Engagement, site teams, and Institutional Engagement colleagues to align event audiences, messaging, content, calls to action, timelines, registration, travel, venues, catering, materials, A/V needs, and participant communications with program growth goals.
• Track attendance, institutional participation, leads, follow-up activity, approvals, and enrollment-related outcomes; prepare concise post-event summaries and use participant feedback to recommend future audiences, formats, locations, and follow-up strategies for priority programs.

R equirements, Education and Work Experience

• A bachelor’s degree required .
• 2-4 years of professional experience in event planning, international education, or related field.
• Demonstrated ability to support growth of academic programs through partner outreach, campus engagement, audience development, communications, or events.
• Experience working with university stakeholders such as study abroad offices, faculty, academic departments, career centers, advisors, or student organizations, together with strong project management, communication, presentation, and relationship-building skills.
• Ability to learn varied academic and career-focused programs, communicate their relevance to institutional and student audiences, manage multiple priorities, and travel as needed.
• Knowledge of social media and digital marketing tools .
• Experience managing logistics across time zones and working with international teams preferred.
• Proficiency with Microsoft Office, virtual meeting platforms (e.g., Zoom), and shared cloud storage systems.
• Familiarity with the field of education abroad or higher education conference environments is a plus.
• Commitment to IFSA’s mission, vision, and four commitments.
• Legal US work authorization, physically reside in the USA.

We know there are great candidates who won’t check all these boxes, and we also know you might bring important perspectives, experiences, and skills that we haven’t considered.

Physical and Work Environment

• Remote work with regular virtual collaboration across departments and time zones.
• Working on a computer, placing calls, and updating systems.
• Conference and meeting room set up such as moving chairs, AV equipment, packing and unpacking boxes of materials
• Occasional domestic and international travel required.
• Frequent visits to IFSA Headquarters to Indianapolis, Indiana.
• Flexibility to participate in meetings and events outside traditional business hours due to global operations.

IFSA is an equal opportunity employer, and our hiring process is inclusive of all genders and gender expressions, races and ethnicities, ages, religions and sexualities as well as veterans and people with disabilitie s.