Events Specialist

Vedder Price P.C.; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

Bonus Program

Retirement Planning

Health and Wellness

Paid Time Off

Professional Development

Employee Recognition

Work-Life Balance

Additional Perks

Job summary

Vedder Price P.C. in Chicago is seeking an Events Specialist to support and execute firm events ranging from seminars to client social events. You will work with Marketing, Client Development, attorneys and vendors to plan, execute and follow up on events.

The role requires strong communication, attention to detail and the ability to manage multiple projects with tight deadlines. A hybrid work model and comprehensive rewards package accompany the position.

Qualifications

• Minimum five years’ experience in events/marketing in a law firm or professional services organization preferred.
• Flexibility to work additional hours, including early mornings and evenings, as necessary.
• Travel when necessary for events held in other cities.

Responsibilities

• Support all event logistics as directed by Marketing and Client Development Managers.
• Conceptualize and manage staging of events from planning to execution and post-event follow-up.
• Research and prepare recommendations for events aligned with goals and client needs.
• Create electronic invitation content and manage RSVP reports with clear communications.
• Create event budgets and cost comparisons for upcoming events.
• Coordinate delivery of all items needed for events and create event webpages.
• Collaborate with marketing tech to ensure InTapp CRM reflects event data.
• Produce and report CLE certificates for event attendees when needed.
• Independently manage various department projects outside the scope of events.

Skills

Event planning

Vendor management

Communication skills

Attention to detail

Time management

Independent work

Tools

Microsoft Word

Microsoft Excel

InTapp CRM

Job description

Vedder's Chicago Office is seeking an Events Specialist. The Events Specialist is responsible for supporting and executing various firm events such as seminars, conferences, webinars, client social events and other special events under the direction of the Marketing and Client Development Managers.

The Events Specialist will work independently and with other members of the Marketing department, other Firm departments, attorneys and a variety of external vendors, as appropriate. The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. In addition, the successful candidate will research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of said events.

As an Events Specialist, your duties will include but not be limited to:

• Support all event logistics as directed by Marketing and Client Development Managers
• Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
• Research and prepare recommendations for events as they relate to the goals and objectives of events and clients
• Create electronic invitation content and pull RSVP reports including drafting invitation text and succinctly communicating logistical details while creatively communicating the tone and spirit of the event
• Create event budgets and cost comparisons for upcoming events
• Gather and compile all event materials, including electronic distribution and printing
• Create and upload all materials on the webinar platform
• Coordinate delivery of all items needed for eventsCreate event webpages for public events
• Work within the department to produce event follow-up materials, such as final attendance reports and budget summaries
• Work with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updates
• Work with communications team on event social media promotions
• Work with Professional Development to produce and report CLE certificates for event attendees
• Apply for yearly HRCI certification when needed
• Independently manage various department projects outside the scope of events
• Strong attention to detail and ability to multi-task and handle competing demands
• Excellent communication skills, both verbal and written
• Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
• Self-starter who can work independently with minimal supervision
• Ability to manage numerous outside vendors with confident communication both on and off site

Qualifications & Required Experience:

• A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferred
• Flexibility to work additional hours, including early mornings and evenings, as necessary
• Travel when necessary for events held in other cities

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies

Compensation Range:

$60,000/yr - $75,000/yr

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.