Events Specialist

Vedder; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Health and Wellness perts

Paid Time Off

Professional Development

Employee discounts

Job summary

Vedder's Chicago Office is seeking an Events Specialist who supports and executes firm events such as seminars, conferences, webinars, and client social events. The role collaborates with Marketing and Client Development Managers, attorneys, and external vendors from planning through post-event follow-up.

The ideal candidate will conceptualize, manage staging, budgeting, invitations, and reporting to align events with the firm’s goals, with flexibility to work extra hours and travel as needed in

Qualifications

• Minimum five years’ experience in events/marketing in a law firm or professional services organization preferred.
• Flexibility to work additional hours, including early mornings and evenings as necessary.
• Travel when necessary for events in other cities.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Support all event logistics as directed by Marketing and Client Development Managers.
• Conceptualize and manage staging of events from planning through execution and post-event follow-up.
• Research and prepare recommendations for events aligned with client and firm goals.
• Create event materials, invitations, budgets, and post-event reports.

Skills

Attention to detail

Communication skills

Multi-tasking

Vendor management

Independent worker

Tools

Microsoft Word

Excel

Job description

Vedder's Chicago Office is seeking an Events Specialist. The Events Specialist is responsible for supporting and executing various firm events such as seminars, conferences, webinars, client social events and other special events under the direction of the Marketing and Client Development Managers.

The Events Specialist will work independently and with other members of the Marketing department, other Firm departments, attorneys and a variety of external vendors, as appropriate. The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. In addition, the successful candidate will research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of said events.

As an Events Specialist, your duties will include but not be limited to:

• Support all event logistics as directed by Marketing and Client Development Managers
• Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
• Research and prepare recommendations for events as they relate to the goals and objectives of events and clients
• Create electronic invitation content and pull RSVP reports including drafting invitation text and succinctly communicating logistical details while creatively communicating the tone and spirit of the event
• Create event budgets and cost comparisons for upcoming events
• Gather and compile all event materials, including electronic distribution and printing
• Create and upload all materials on the webinar platform
• Coordinate delivery of all items needed for events
• Create event webpages for public events
• Work within the department to produce event follow-up materials, such as final attendance reports and budget summaries
• Work with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updates
• Work with communications team on event social media promotions
• Work with Professional Development to produce and report CLE certificates for event attendees
• Apply for yearly HRCI certification when needed
• Independently manage various department projects outside the scope of events

Skills & Competencies:

• Strong attention to detail and ability to multi-task and handle competing demands
• Excellent communication skills, both verbal and written
• Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
• Self-starter who can work independently with minimal supervision
• Ability to manage numerous outside vendors with confident communication both on and off site

Qualifications & Required Experience:

• A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferred
• Flexibility to work additional hours, including early mornings and evenings, as necessary
• Travel when necessary for events held in other cities

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies

Compensation Range: $60,000/yr - $75,000/yr

At Vedder, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder and be part of a team that values hard work and dedication!

Equal Employment Opportunity:

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at [e-mail].