Events & Space Booking Coordinator

RiseMe; Philadelphia (Philadelphia County); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Free museum admission

Discounted guest tickets

Gift memberships discount

Staff tours and presentations

Cafe and store discounts

Job summary

Philadelphia Museum of Art seeks a Department Coordinator of Events & Dining to oversee the space use reservation system, coordinate internal and external bookings, and ensure hospitality standards are met.

The role collaborates with staff, vendors, and partners; requires Bachelor's in hospitality and strong organizational skills, plus proficiency with cloud-based platforms and database administration. This is a full-time role with AFSCME Local 397 benefits.

Qualifications

• Bachelor's degree (or equivalent) with hospitality/foodservice focus.
• Proficiency in cloud-based platforms and database administration.
• Strong process development and project management skills.
• Excellent time management, organizational, communication, writing, and interpersonal skills.
• Superb facilitation, collaboration, and negotiation abilities.

Responsibilities

• Manage the space use reservation system and internal calendar to meet earned revenue goals from events.
• Oversee meeting room and event space requests with clear reservation processes.
• Manage external reservations, contracts, payments, insurance, and floorplans for each event.
• Provide general database administrative oversight of the space use system.
• Provide general administrative support: invoices, billing, supplies, forms, and work orders.
• Ensure accurate space-use data and proper system setup.
• Lead best-use scenarios for space configuration to maximize revenue opportunities.
• Provide day-of-event support including photography requests and room rentals.

Skills

Cloud platforms

Database administration

Process development

Project management software

Time management

Organization

Communication

Writing

Interpersonal skills

Facilitation

Collaboration

Negotiation

Education

Bachelor's degree (or equivalent) in hospitality/foodservice management

Job description

Philadelphia Museum of Art seeks a Department Coordinator of Events & Dining to oversee the space use reservation system, coordinate internal and external bookings, and ensure hospitality standards are met.

The role collaborates with staff, vendors, and partners; requires Bachelor's in hospitality and strong organizational skills, plus proficiency with cloud-based platforms and database administration. This is a full-time role with AFSCME Local 397 benefits.