On-Site Events Coordinator

Barnes Foundation; Philadelphia (Philadelphia County); On-site; USD 35,000 - 45,000; Full time

Job summary

The Barnes Foundation is seeking an on-site Event Assistant to support client events from setup to breakdown at our Philadelphia campus. You will coordinate logistics, liaise with catering, AV, and staff, and ensure a safe, welcoming environment for guests.

Ideal candidates have strong customer service experience in hospitality or events, excellent communication, sharp attention to detail, and the ability to manage multiple tasks across departments, including evenings, weekends, and holidays.

Qualifications

• High school diploma, equivalency or higher education.
• Must be client / customer service oriented, preferably with experience in a hospitality or special events venue
• Excellent verbal, written and interpersonal skills
• Sharp attention to detail with strong organizational skills
• Ability to organize details with minimal supervision
• Ability to work collaboratively with various departments
• Ability to prioritize multiple tasks in a fast-paced, changing environment
• Ability to manage the workload for multiple clients simultaneously

Responsibilities

• The Event Assistant will execute client events from set-up to break down. This will include the following responsibilities: assists the Event department with external clients, public programs and internal events coordinating logistics, set-up arrangements, and special requirements (i.e. catering, audio visual, general operations, décor and entertainment).
• Serves as a liaison for external vendors and internal staff including catering staff, docents, GPS, volunteers, gift shop, entertainment, etc.
• Maintains safety and security of guests and the facility
• Uses and encourages high levels of customer service
• Reports on events’ success via an event report that is distributed.
• Must be willing and able to work evenings, weekends and holidays.
• The ideal candidate will have a demonstrated record of event coordination and/or customer service. They are resourceful, have excellent communication skills, organized, a good problem solver and are comfortable advocating for the facility above all else.

Skills

Customer service

Events experience

Verbal skills

Written skills

Attention to detail

Organizational skills

Collaboration

Multitasking

Client management

Education

High school diploma or higher

Job description

The Barnes Foundation is seeking an on-site Event Assistant to support client events from setup to breakdown at our Philadelphia campus. You will coordinate logistics, liaise with catering, AV, and staff, and ensure a safe, welcoming environment for guests.

Ideal candidates have strong customer service experience in hospitality or events, excellent communication, sharp attention to detail, and the ability to manage multiple tasks across departments, including evenings, weekends, and holidays.