Events & Registrations Coordinator

Commonwealth of VA Careers; Virginia (IL); On-site; USD 41,000 - 46,000; Full time

Job summary

Virginia Tech is seeking a Special Events Assistant to support the Advancement Division and the Office of Special Events. The role handles registration processing, payments, refunds, invoicing, budgeting assistance, and data reporting to ensure a seamless event experience for Advancement constituents.

The position requires experience with Blackbaud or Banner databases, Excel proficiency, and strong organizational and communication skills in a diverse environment.

Qualifications

• Experience with large relational databases such as Blackbaud or Banner.
• Ability to work in a fast-paced office while managing multiple assignments and deadlines.
• Proficiency in Microsoft Excel; strong organizational and interpersonal skills in a diverse environment.

Responsibilities

• Manage daily event registration processing in Blackbaud CRM; reconcile registrations with constituent records and process payments/refunds.
• Assist with creation/maintenance of online registration forms and post-event surveys; run data processes and write queries.
• Process banquet event orders (BEOs), quotes, and invoices; assist with budget preparation and reconciliation; generate nametags and mailing lists.
• Track RSVPs, support PCI compliance activities, and contribute to special projects; ensure accurate data and sound financial processes for Advancement constituents.

Skills

Relational databases

Multitasking

Excel proficiency

Communications in diverse environment

Education

Bachelor's degree

Job description

Virginia Tech is seeking a Special Events Assistant to support the Advancement Division and the Office of Special Events. The role handles registration processing, payments, refunds, invoicing, budgeting assistance, and data reporting to ensure a seamless event experience for Advancement constituents.

The position requires experience with Blackbaud or Banner databases, Excel proficiency, and strong organizational and communication skills in a diverse environment.