Events Planner

Massachusetts Institute of Technology; Cambridge (MA); Hybrid; USD 73,000 - 92,000; Full time

Job summary

Massachusetts Institute of Technology is seeking an Events Planner to plan, coordinate, and execute events hosted in the Hacker Reactor by MIT units and partners. The role requires managing the full lifecycle from concept through evaluation, with strong organizational and communication skills.

The position offers a hybrid work arrangement in a busy School of Engineering environment, with responsibilities spanning budgeting, contracts, stakeholder engagement, and on-site support for major campus

Qualifications

• Bachelor’s degree in hospitality or a related field.
• Minimum of three years’ experience in event planning, marketing/advertising, or administration.
• Strong budgeting, contracts, data management, and policy knowledge.
• Excellent organizational, communication, interpersonal, and networking skills.

Responsibilities

• Plan, coordinate, and execute events hosted by MIT departments and external partners.
• Manage full lifecycle: scheduling, logistics, décor, catering, AV, vendors, speakers, transportation.
• Handle budgets, invoicing, promotion, registration, and evaluation; provide onsite support.
• Maintain the event calendar, optimize space, and administer policies and contracts.
• Partner with Facilities and SoE Dean’s Office to market venues and report performance.

Skills

Event planning

Budgeting

Contract management

CRM software

Microsoft Office

Stakeholder management

Communication skills

Project management

Data management

Leadership

Education

Bachelor’s degree in hospitality or related field

Tools

Airtable

Calendar management

CRM software

Job description

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance.We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We strongly encourage applications from individuals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.Events PlannerJob Number: 26096Functional Area: Event PlanningDepartment: School of EngineeringSchool Area: EngineeringPay Range Minimum: $73,400Pay Range Maximum: $92,380Employment Type: Full-time (Hybrid)Employment Category: ExemptVisa Sponsorship Available: NoSchedule:Pay Grade: 7Posting DescriptionEVENT PLANNER, School of Engineering, to plan, coordinate, and execute events hosted in the Hacker Reactor (E38, 7th Floor) by iHQ resident units, MIT DLCIs, and sponsored external partners. Will also provide periodic events management for select SoE programs. Manages the full life-cycle of events, including scheduling, logistics, facilities, décor, catering, audiovisual services, vendors, speakers, transportation, promotion, registration, budgets, invoicing, and evaluation; serves as primary contact, assessing needs, recommending solutions, communicating timelines, and providing onsite support; maintains the event calendar and database, optimizes space use, and administers policies, procedures, and contracts; partners with Facilities and the SoE Dean’s Office to market the venue, cultivate stakeholder relationships, track performance metrics, and present quarterly analyses and recommendations.Job RequirementsREQUIRED: Bachelor’s degree in hospitality or a related field and a minimum of three years’ experience in event planning, marketing/advertising, or administration; experience with budgeting, strategic planning, contracts, policies, data management, event support, leadership/program development, and advising individuals with diverse, complex needs; be a creative, detail-oriented, and flexible problem-solver able to prioritize multiple projects in a fast-paced environment; excellent organizational, communication, interpersonal, customer service, and networking skills along with proficiency in Microsoft Office and CRM software; and work effectively independently and collaboratively with diverse staff, students, faculty, and external stakeholders while building strong relationships. PREFERRED: MIT experience; demonstrated success in event recruitment, sales, or business development—particularly high-revenue generation; and proficiency with Airtable and calendar management.Evening and weekend work is required for major events, as needed.9/23/2026