Events & Organizational Support Manager

Michigan Afterschool Partnership; Oregon; Hybrid; USD 60.000 - 65.000; Vollzeit

Benefits dieser Stelle

Employer-subsidized medical, dental, &

Employer matched 403b

Generous vacation and paid time off

Zusammenfassung

The Michigan Afterschool Partnership (MASP) is seeking an Events & Organizational Support Manager to enhance operations through managing large-scale events, coordinating annual planning, and supporting strategic initiatives. This remote role requires travel and in-person meetings.

You will work with the Director of Operations to align timelines, budgets, and deliverables across departments, ensuring equity, accessibility, and collaboration in a fast-paced nonprofit setting.

Qualifikationen

• At least three years of professional experience in event management, project management, organizational planning, nonprofit operations, or a related field.
• Experience developing and managing detailed project plans, event timelines, and organizational schedules.
• Ability to independently manage complex assignments with minimal supervision.
• Excellent written and verbal communication and interpersonal skills.
• Willingness to travel statewide and nationally.

Aufgaben

• Plan, coordinate, execute, and evaluate MASP events, conferences, and statewide convenings.
• Develop event budgets, timelines, templates, and checklists.
• Coordinate logistics: venues, vendors, registration, travel, technology, staffing.
• Collaborate across MASP staff, partners, and vendors to define roles and responsibilities.
• Monitor progress, budgets, and deliverables; ensure accessibility and equity.
• Support organizational planning and tracking systems across departments.
• Prepare progress updates for Director of Operations.

Kenntnisse

Event management

Project management

Organizational planning

Nonprofit operations

Cross-department collaboration

Jobbeschreibung

We are Hiring! The Michigan Afterschool Partnership (MASP) advocates for equitable systems that support and expand quality out-of-school time (OST) experiences for all youth in the state. Our values are:

• Transformative Justice - We change structural forces and systems that harm some groups while benefiting others.
• Belonging - We create environments where all MASP partners and staff feel that they are seen, heard, and valued.
• Bold Action - We use data to drive bold, creative and strategic risks to accelerate change.
• Authentic Relationships - We build relationships that are honest, transparent, respectful, and trustworthy.
• Youth Driven - We center youth in everything we do.
• Agency - We create opportunities for OST practitioners, youth, families and partners to be change makers.

Do you have experience in event management, organizational planning, and project coordination? We're seeking an Events & Organizational Support Manager to help strengthen MASP's operations by managing large-scale events and conferences, coordinating organizational planning, and supporting strategic initiatives and cross-departmental collaboration.

Position Summary

The Events & Organizational Support Manager supports MASP's organizational planning, event management, and implementation of strategic priorities. This role is responsible for coordinating annual organizational planning, managing large-scale events and conferences, supporting key projects and initiatives, and monitoring timelines and deliverables to ensure continued organizational progress. The Events & Organizational Support Manager works closely with the Director of Operations to anticipate needs, support planning and forecasting, identify potential challenges, and strengthen coordination, accountability, and follow-through across departments in a high-functioning, hybrid nonprofit environment. This is a remote position, with travel and in-person meetings required. This role is funded through a grant and is dependent on annual grant allocations.

Event Planning & Management

• Manage the planning, coordination, execution, and evaluation of MASP events, conferences, statewide convenings, organizational meetings, and other activities.
• Develop and maintain event workplans, budgets, timelines, schedules, planning templates, and checklists to ensure effective planning and implementation.
• Coordinate event logistics, including venues, vendors, speakers, registration, accommodations, transportation, technology, staffing, materials, accessibility, and participant experience.
• Collaborate with MASP staff, partners, and vendors to establish responsibilities, coordinate resources and materials, communicate expectations, and ensure timely completion of deliverables.
• Proactively monitor event planning progress, anticipate needs, identify potential challenges, and coordinate follow-up to ensure event readiness.
• Manage on-site event operations, troubleshoot unexpected challenges, and implement practical solutions.
• Monitor event budgets and expenditures, maintain accurate financial records, and support reconciliation in coordination with the Director of Operations.
• Coordinate post-event evaluations and follow-up activities to identify opportunities for improvement and ensure events reflect MASP's commitment to equity, accessibility, and belonging.

Organizational Planning & Implementation

• Coordinate annual and ongoing organizational planning activities to support implementation of MASP's strategic plan, organizational priorities, and departmental workplans.
• Work closely with the Director of Operations to develop and maintain comprehensive planning timelines that incorporate organizational events, initiatives, programs, meetings, deadlines, and major deliverables.
• Support staff in maintaining existing planning tools and tracking systems, and develop new tools as needed to monitor organizational deadlines, responsibilities, and deliverables.
• Support planning and forecasting by anticipating upcoming activities, resource needs, scheduling conflicts, and potential challenges while identifying connections across organizational activities.
• Monitor strategic plan milestones and organizational progress to support alignment with established priorities and timelines.
• Identify planning gaps, competing priorities, and potential delays, proactively recommending solutions and coordinating preparations to ensure organizational readiness.
• Prepare planning materials, implementation documents, project resources, and progress updates to support organizational meetings and initiatives.

Strategic Initiatives & Organizational Coordination

• Support the coordination and implementation of organizational projects, strategic initiatives, and special assignments in collaboration with the Director of Operations.
• Collaborate across departments to align activities, responsibilities, timelines, and deliverables with organizational priorities.
• Coordinate planning discussions, prepare meeting materials and resources, document decisions and action items, and communicate responsibilities and next steps.
• Monitor organizational workplans, initiatives, and commitments, proactively communicating deadlines, providing reminders, and following up with department directors and staff to support accountability and timely completion.
• Identify cross-departmental dependencies and communicate how changes, delays, or competing priorities may affect organizational activities.
• Prepare progress updates and communicate outstanding needs, potential challenges, and implementation concerns to the Director of Operations.
• Collaborate with the Operations Coordinator and Data Systems Coordinator to support accurate tracking, documentation, and communication of organizational activities.
• Identify opportunities to improve cross-departmental coordination, communication, and organizational follow-through.
• Support the Director of Operations with emerging organizational priorities, special projects, and additional initiatives as needed.

Qualifications and Competencies

• At least three years of professional experience in event management, project management, organizational planning, nonprofit operations, or a related field.
• Demonstrated experience developing and managing detailed project plans, event timelines, and organizational schedules while coordinating multiple activities and competing priorities.
• Experience preparing event materials, planning resources, implementation documents, and other organizational materials.
• Demonstrated ability to independently manage complex assignments, exercise initiative, solve problems, and consistently follow through with minimal supervision.
• Exceptional organizational skills, attention to detail, and ability to manage multiple deadlines effectively.
• Excellent written and verbal communication and interpersonal skills, with the ability to collaborate effectively across departments.
• Strong strategic and systems thinking skills, with the ability to understand broader organizational priorities and recognize connections, dependencies, and potential impacts across projects, events, and departments*
• Commitment to equity and expanding OST access for Michigan youth.
• Willingness, availability, and ability to travel statewide and nationally, as needed.

Physical and Environmental Expectations

This position requires working indoors most of the time with some occasional work outdoors for events and interaction with communities. This position spends most of its time working at a desk and computer. The typical workweek is seven and a half hour workdays, five days per week with some occasional weekend work, as well as longer hours when deadlines warrant.

Salary and Benefits

Starting annual salary is $60,000 - $65,000, commensurate with experience, plus a comprehensive benefit package including employer-subsidized medical, dental, and vision insurance, an employer matched 403b, and other benefits averaging an additional 35% of non-salary benefit. Additional work-life benefits include generous vacation and paid time off.