Events Operations Manager

RXinsider LTD.; Fort Worth (TX); Hybrid; USD 67,000 - 125,000; Full time

Job summary

Omnicell is seeking an Event Operations Manager to drive the planning, coordination, and execution of the company’s global events portfolio, delivering exceptional attendee experiences with a focus on operational excellence.

The role collaborates across Global Events, Field Marketing, Sales, Product Marketing, and Marketing Operations to execute impactful programs that support growth and patient safety in healthcare technology.

Qualifications

• Bachelor's degree in marketing, business, communications, or related field.
• 3+ years of experience in event operations, event marketing, or experiential marketing.
• Proven experience managing logistics for in-person and/or hybrid events.
• Strong project management and organizational skills with high attention to detail.

Responsibilities

• Lead end-to-end event logistics for assigned programs, from planning through onsite execution and post-event closeout.
• Develop and manage event timelines, project plans, run-of-show documents, vendor schedules, and workflows.
• Coordinate registration, attendee communications, speaker logistics, shipping and AV requirements, signage, and branded materials.
• Maintain event quality standards and ensure alignment with brand guidelines.

Skills

Event operations

Logistics management

Vendor management

Project management

Education

Bachelor's degree (marketing, business, communications, event management)

Job description

Event Operations Manager

Location: Remote, but must be local to the Dallas Forth Worth Region

Department: Global Events / Marketing

Reports To: Sr Manager, Events Marketing

Why Join Omnicell?

At Omnicell, our mission is to transform the pharmacy and nursing care delivery model to improve clinical and business outcomes across healthcare. As an Event Operations Manager, you will play a critical role in bringing our brand, solutions, and mission to life through exceptional event experiences that connect customers, partners, and employees to the future of healthcare technology.

This is an opportunity to join a highly collaborative team where you will partner across Global Events, Field Marketing, Sales, Product Marketing, and Marketing Operations to execute impactful programs that support business growth and improve patient safety. If you are passionate about operational excellence, thrive in fast-paced environments, and enjoy turning complex plans into flawless experiences, this role offers meaningful impact and professional growth.

What You’ll Do

Purpose

Drive the successful planning, coordination, and execution of Omnicell's global events portfolio, delivering exceptional attendee experiences while ensuring operational excellence, compliance, and scalability.

Primary Impact

As an Event Operations Manager, you will:

Event Operations & Execution

• Lead end-to-end event logistics for assigned programs, from strategic planning and pre-event preparation through onsite execution and post-event closeout.


• Develop and manage event timelines, project plans, run-of-show documents, vendor schedules, and operational workflows to ensure flawless execution.


• Coordinate registration processes, attendee communications, speaker logistics, shipping and freight, audiovisual requirements, event signage, and branded materials.


• Maintain exceptional event quality standards while ensuring alignment with Omnicell brand guidelines and experience expectations.

Vendor & Budget Management

• Build and manage relationships with venues, hotels, event agencies, freight providers, and audiovisual partners.


• Lead vendor engagement activities, including statement of work development, deliverable management, timeline tracking, and performance oversight.


• Monitor event budgets, process purchase requests, manage invoices, and support accurate budget reconciliation activities.

Onsite & Virtual Event Leadership

• Serve as the operational lead onsite, proactively addressing issues, managing execution details, and ensuring a positive attendee experience.


• Support virtual and hybrid event experiences through platform coordination, speaker preparation, testing, and technical readiness.


• Act as a trusted partner to internal stakeholders by providing proactive communication and solution-oriented support during events.

Operational Excellence & Process Improvement

• Maintain accurate event documentation, inventory tracking, operational playbooks, and reporting processes.


• Identify opportunities to improve efficiency, scalability, standardization, and overall event effectiveness.


• Ensure compliance with applicable healthcare industry requirements, company policies, and event governance standards.

Cross-Functional Collaboration

• Partner closely with Field Marketing and Sales teams to align event execution with business goals and audience engagement strategies.


• Collaborate with Marketing Operations to support registration systems, lead capture processes, reporting, and data integrity.


• Coordinate post-event activities, including attendee surveys, follow-up communications, performance reporting, and lessons learned reviews.

Minimum Qualifications

• Bachelor's degree in marketing, business, communications, or related field


• 3+ years of experience in event operations, event marketing, or experiential marketing


• Proven experience managing logistics for in‑person and/or hybrid events


• Strong project management and organizational skills with high attention to detail


• Experience working with vendors, venues, and internal stakeholders


• Comfortable operating in fast‑paced, deadline‑driven environments

Preferred Qualifications

• Bachelor's degree in Marketing, Business, Communications, Event Management, or a related field; or equivalent professional experience.


• Experience supporting B2B, healthcare technology, enterprise software, medical device, or healthcare services organizations.


• Familiarity with event registration platforms, CRM systems, lead capture tools, and marketing technology solutions.


• Experience managing large industry tradeshows, customer events, executive engagements, or multi-event portfolios.


• Experience marketing healthcare technology, medication management solutions, pharmacy systems, or clinical software.


• Understanding of healthcare workflows across inpatient and outpatient care settings.


• Willingness to travel up to 40% to support onsite event execution and customer-facing engagements.

How You’ll Elevate At Omnicell

Collaborate

• Build strong partnerships across Global Events, Marketing, Sales, Operations, vendors, and agency partners to deliver exceptional event outcomes.


• Foster transparent communication and teamwork to ensure alignment and shared success.

Inspire

• Create engaging event experiences that strengthen customer relationships and elevate the Omnicell brand.


• Positively influence stakeholders through professionalism, responsiveness, and a customer-first mindset.

Develop

• Continuously seek new approaches, tools, and best practices that enhance operational excellence and event effectiveness.


• Share knowledge and contribute to scalable event processes that benefit the broader organization.

Execute

• Take ownership of event deliverables, timelines, budgets, and quality standards.


• Anticipate risks, resolve issues proactively, and consistently deliver on commitments.

Impact

• Drive operational improvements that increase efficiency, improve attendee experiences, and support Omnicell's mission to improve patient safety and healthcare outcomes.


• Balance strategic goals with flawless execution to create measurable business value.

Success Measures

• Consistent execution of high-quality events that deliver positive attendee experiences.


• Accurate and timely completion of event plans, communications, budgets, and reporting.


• Strong partnership and satisfaction ratings from internal stakeholders and external participants.


• Effective management of multiple concurrent events while maintaining operational excellence.


• Compliance with budget expectations, timelines, brand standards, and healthcare industry requirements.


• Continuous identification and implementation of process improvements that enhance efficiency and scalability.

Work Conditions

• Remote or hybrid work environment.


• Ability to travel up to 40% for customer events, tradeshows, executive programs, team meetings, and industry engagements.


• Occasional evening or weekend work may be required during event execution periods.


• This role may require occasional physical activity during trade shows, events, and product demonstrations, including lifting, carrying, and setting up materials or equipment weighing up to 40 pounds

Base Compensation: $67,318.00 to $125,018.00

(Actual compensation is subject to variation due to such factors as location, education, experience, and skillset. We offer a comprehensive benefits package, including medical, dental and vision plans covering eligible US employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and paid time off.)