Events Operations Lead

Valid8 Financial, Inc.; Corona (CA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

Paid holidays and PTO

Job summary

SPJA is seeking an Event Planning Coordinator to manage and coordinate services for all SPJA events, including budgets, policies, customer service, and fulfillment with clients and vendors.

The role requires in-office work with some off-site meetings and events. Responsibilities include training volunteers, drafting layouts, collaborating across teams, and providing comprehensive pre-, on-site, and post-event support.

Qualifications

• Experience budgeting and coordinating events.
• Proficiency with SketchUp or CAD for space planning.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Experience with volunteers and vendors is a plus.

Responsibilities

• Draft event layouts and floor plans per venue guidelines.
• Respond to attendee and vendor inquiries and resolve issues.
• Train volunteers on standard operating procedures.
• Develop internal policies and procedures for events.
• Collaborate with internal and external groups to meet goals.
• Prepare budgets, proposals, and reports.
• Coordinate with sales to ensure satisfaction of contracted items.
• Provide pre-event, onsite, and post-event support.
• Create and update fulfillment reports for sponsors.
• Liaise between clients and vendors to ensure service levels.
• Cross-train staff and streamline inter-department communication.

Skills

Budget analysis

Time management

Leadership

Vendor coordination

Communication

Problem-solving

Attention to detail

Volunteer management

Deadline adherence

Event planning

Education

Bachelor's degree in event management or related field

Tools

SketchUp

CAD

Microsoft Office

Job description

SPJA is seeking an Event Planning Coordinator to manage and coordinate services for all SPJA events, including budgets, policies, customer service, and fulfillment with clients and vendors.

The role requires in-office work with some off-site meetings and events. Responsibilities include training volunteers, drafting layouts, collaborating across teams, and providing comprehensive pre-, on-site, and post-event support.