Events Operations Coordinator — Healthcare & Growth

The Avra Group; Beverly Hills (CA); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Healthcare benefits

Complimentary meals during shifts

Growth opportunities

Retirement plan

Job summary

The Avra Group in Beverly Hills is seeking an Events Administrator to support the Events & Operations team with meticulous planning, client communication, and seamless documentation. You will assist event managers, manage timelines, and help ensure events run smoothly from start to finish.

Ideal candidates have 1–3 years of event administration, are highly organized, and communicate clearly. Proficiency in Office/Google tools and platforms like Tripleseat, Toast, and Resy is a plus.

Qualifications

• 1–3 years of experience in event administration, hospitality, operations, or related field.
• Excellent organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple events and deadlines simultaneously.
• Proficiency in Microsoft Office / Google Workspace; experience with Tripleseat, Toast, Resy.

Responsibilities

• Prepare, maintain, and distribute event documentation including BEOs, proposals, contracts, invoices, and production summaries
• Assist event managers with timelines, internal checklists, and operational details
• Track event changes, revisions, and approvals to ensure accuracy across all departments
• Support pre-event planning and post-event wrap-ups
• Maintain organization, tracking, and inventory of event equipment and supplies; ensure proper storage, readiness, and reporting of needs or discrepancies
• Update CRM systems, event calendars, and internal trackers
• Assist with on-site event logistics and administrative needs

Skills

Event administration

Organizational skills

Communication

Multitasking

Tools

MS Office / Google Workspace

Tripleseat

Toast

Resy Reservations Platform

Job description

The Avra Group in Beverly Hills is seeking an Events Administrator to support the Events & Operations team with meticulous planning, client communication, and seamless documentation. You will assist event managers, manage timelines, and help ensure events run smoothly from start to finish.

Ideal candidates have 1–3 years of event administration, are highly organized, and communicate clearly. Proficiency in Office/Google tools and platforms like Tripleseat, Toast, and Resy is a plus.