Events & Marketing Coordinator

Don Moyer Boys & Girls Club; Champaign (IL); In loco; USD 30.000 - 34.000; Part-time

Descrizione del lavoro

Don Moyer Boys & Girls Club seeks an Events & Marketing Coordinator (Part-Time) to support fundraising, events, and community outreach. You will assist with planning, logistics, sponsorship coordination, communications, and marketing to advance the Club's mission.

The role requires flexibility for evenings and weekends and compensation in the $22–$25 per hour range. The position reports to the Director of Events and Marketing and involves collaboration with staff, volunteers, donors, and

Competenze

• Associate degree or equivalent career experience in marketing, PR, non-profit, hospitality or related fields.
• Strong planning, organizing, promoting, implementing, and evaluating fundraising events.
• Ability to manage multiple tasks and projects with attention to detail.
• Experience with MS Office, design tools, and donor management systems preferred; data entry a plus.
• Knowledge of web design/management and social media content creation.
• Excellent interpersonal skills and donor relationship abilities.
• Experience creating organizational communications such as press releases, emails, and newsletters.

Mansioni

• Coordinate planning and implementation of fundraising and special events under supervision.
• Collaborate with staff, volunteers, and committees on event logistics and timelines.
• Coordinate with vendors, venues, sponsors, and community partners for event materials and services.
• Maintain event records, sponsorship details, registrations, and budgets.
• Provide on-site event support, setup, execution, and breakdown.
• Communicate with vendors, volunteers, sponsors, and participants as assigned.
• Assist in evaluating event success via attendance, revenue, sponsorships, and donor engagement.
• Assist with budget monitoring through tracking of expenses and revenue.

Conoscenze

Fundraising event planning

Project management

Donor relations

Social media & communications

Interpersonal skills

Press releases & newsletters

Formazione

Associate degree or equivalent in marketing/non-profit fields

Strumenti

Microsoft Office Suite

Graphic design tools (Canva/Adobe Spark)

Donor management systems (eTapestry)

Web design basics

Descrizione del lavoro

Events & Marketing Coordinator – Part-Time

Position Status: Part-Time, up to 29 hours per week

Wage: $22-25 an hour depending on experience
Reports To: Director of Events and Marketing
Schedule: TBD, Flexible schedule required, including occasional evenings and weekends for special events.

Position Summary

The Events and Marketing Coordinator is responsible for coordinating and supporting Don Moyer Boys & Girls Club's fundraising and special events, event-related marketing, and community engagement efforts. Working under the direction of the Director of Events and Marketing, this position assists with event planning, logistics, sponsorship coordination, communications, marketing, and promotional activities that support the Club's fundraising and organizational goals.

Strategic Event Planning

• Coordinate the planning and implementation of assigned fundraising and special events under the direction of the Director of Events and Marketing.
• Work with Club staff, volunteers, and event committees to coordinate event logistics, timelines, communications, and responsibilities.
• Coordinate with vendors, venues, sponsors, and community partners to secure event-related materials, services, and resources.
• Maintain event timelines, checklists, sponsorship information, registrations, and other event-related records.
• Provide on-site support for assigned fundraising and special events and assist with event setup, execution, and breakdown.
• Serve as a point of contact for vendors, volunteers, sponsors, and event participants as assigned.
• Assist with evaluating event success using measures such as attendance, revenue, sponsorship participation, donor engagement, and community visibility.
• Track event expenses and revenue and provide information to the Director of Events and Marketing to support budget monitoring.

Resource Development Support

• Support fundraising efforts through special events, sponsorships, and donor engagement activities.
• Assist with identifying prospective event sponsors and community partners.
• Coordinate sponsorship benefits, recognition, and event-related communications.
• Assist with donor acknowledgements, donation entry, thank-you letters, and other event-related stewardship activities as needed.
• Maintain accurate event, sponsorship, and donor information within the Club's donor management system.
• Collaborate with the Resource Development Team on development activities directly connected to special events, sponsorships, and donor engagement.

Marketing and Public Relations

• Assist with promoting Don Moyer Boys & Girls Club's events, programs, activities, and community impact through digital and traditional communication channels.
• Create marketing materials, including social media content, flyers, graphics, emails, invitations, and event promotional materials.
• Assist the Director of Events and Marketing with the preparation and distribution of press releases, community announcements, newsletters, and other organizational communications.
• Assist with implementing the Club's social media strategy across its primary platforms.
• Develop, schedule, and maintain social media content highlighting Club programs, events, donors, sponsors, youth accomplishments, and organizational impact.
• Maintain an organizational content calendar in coordination with the Director of Events and Marketing.
• Monitor social media engagement and performance metrics and provide updates to the Director of Events and Marketing.
• Stay informed of relevant social media trends, tools, and best practices.
• Responsible for Web Design

Additional Responsibilities

• Attend assigned fundraising special events and other organizational events as needed.
• Provide limited support to Club program operations when necessary.
• May be required to drive a Club vehicle in accordance with organizational policies and insurance requirements.
• Maintain positive working relationships with Club staff, volunteers, donors, sponsors, Board members, families, and community partners.
• Perform other related duties as assigned by the Director of Events and Marketing that are consistent with the scope and hours of the position.

Qualifications

• An associate's degree or equivalent career experience, preferably in marketing, public relations, non-profit, hospitality or other related fields
• Demonstrated skill in planning, organizing, promoting, implementing, and evaluating fundraising events
• Ability to manage multiple task and projects while being attentive to details
• Hands-on experience with Microsoft Office Suite, graphic design programs (Canva, Adobe Spark, or similar), eTapestry or other donor management systems preferred; data entry experience a plus
• Knowledge of web design/management and social media content creation
• Strong interpersonal skills and an ability to connect with donors and personalize relationships
• Experience in developing organizational communications such as press releases, email marketing/newsletters, social media posts, etc.