Events Manager Administrative Assistant

Grand Hotel Golf Resort & Spa; Fairhope (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Discounts on stays

Growth opportunities

Job summary

The Grand Hotel Golf Resort & Spa, Autograph Collection, on Alabama’s Gulf Coast, seeks an Event Administrative Assistant to support the Director of Event Management and Event Managers by streamlining tasks and coordinating essential event details.

The role involves distributing daily event sheets, preparing packets, managing calls and group details, and ensuring smooth operations with strong organization and office software proficiency.

Qualifications

• Exceptional organizational skills and attention to detail required.
• Strong communication and teamwork abilities are essential.
• Proficiency with office software (Microsoft Office) required.

Responsibilities

• Event Coordination & Communication: Share essential event details with departments and maintain organized filing for quick access.
• Document & Packet Preparation: Generate daily event lists, schedules, banquet orders, and welcome packets.
• Guest & Client Communication: Professionally handle calls, inquiries and correspondence.
• Data Entry & Meeting Setup: Input guarantees, schedule meetings, and coordinate AV and food preferences.
• Rewards & Appreciation: Manage Marriott Rewards, organize Honored Guest Awards, and send post-event thank-you letters.

Skills

Organizational skills

Attention to detail

Communication skills

Office software proficiency

Multitasking

Tools

Microsoft Office Suite

Job description

Step into an exciting career at the legendary Grand Hotel Golf Resort & Spa, Autograph Collection, on Alabama’s Gulf Coast. Nestled on 550 acres of breathtaking beauty, the Grand blends rich Southern tradition with modern luxury, delivering world-class guest experiences. With over 41,000 sq. ft. of versatile meeting space and multiple ballrooms, we host events of all sizes—from intimate gatherings to grand celebrations. Join us at a historic destination known for unparalleled hospitality, where you’ll have the chance to be part of unforgettable moments. The Grand Life is calling—come share it with us!

As an Event Administrative Assistant, your primary role is to support the Director of Event Management and Event Managers by streamlining administrative tasks and coordinating essential event details. You'll be a key part of ensuring smooth event operations, handling various responsibilities such as distributing daily event sheets and weekly schedules, managing calls, coordinating group details, and preparing event packets and thank-you letters. This position requires exceptional organizational skills, attention to detail, effective communication, and proficiency in office software to keep everything running seamlessly.

Key Responsibilities:

• Event Coordination & Communication: Share essential event details with departments, maintaining an organized filing system for quick access and seamless handling of group needs.
• Document & Packet Preparation: Generate daily event lists, schedules, banquet orders, and welcome packets for meeting planners, ensuring accurate information is on hand.
• Guest & Client Communication: Professionally handle calls, inquiries, and correspondence, promoting property offerings when needed.
• Data Entry & Meeting Setup: Input guarantees, schedule meetings, and coordinate set-ups, A/V, and food preferences for flawless event execution.
• Rewards & Appreciation: Manage Marriott Rewards, organize Honored Guest Awards, and send post-event thank-you letters to groups.

Perks & Benefits:

• Health, Dental, and Vision Coverage: Comprehensive options with FSA and HSA plans available.
• 401(k) with Company Match: Prepare for your future with our matching retirement plan.
• Exclusive Discounts: Enjoy discounts on hotel stays, dining, golf, and retail across PCH properties and globally through Marriott.
• Growth Opportunities: Access ongoing training and development with a clear path for career advancement.

Join us at the Grand Hotel Golf Resort & Spa, where we deliver "hospitality with heart & soul."

Be a part of our team dedicated to creating unforgettable guest experiences!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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