Events Manager

Phillips Collection; Northern (KY); Hybrid; USD 56,000 - 61,000; Full time

Benefits offered by this job

Medical and dental plans

Life insurance

Retirement plans

AAM membership

EAP program

Paid time off

Job summary

The Phillips Collection in Washington, DC, seeks an Events Manager to coordinate and execute Advancement events and major museum-sponsored programs. The role emphasizes donor engagement, catering coordination, and cross‑department collaboration, including Education and Public Programs.

The position offers a full benefits package and requires strong organizational and communication skills to manage timelines, budgets, and vendor relationships.

Qualifications

• 2–4 years of experience in events, sales, and/or hospitality.
• Ability to prioritize and multi-task in a fast-paced environment.
• Excellent written and verbal communications.
• Knowledge of special event protocol, etiquette, and catering.
• Ability to move furniture and items up to 50 lbs as needed, with or without assistance.
• BA/BS strongly preferred.

Responsibilities

• Build and maintain relationships with internal stakeholders to ensure service delivery of high quality.
• Coordinate with the Director of Events to implement major museum‑sponsored internal events, update calendars, manage budgets, and production timelines.
• Negotiate with vendors (caterers, florists, valet, A/V) and review contracts, processing payments.
• Collaborate with the Venue Rentals team for external rentals involving corporate sponsors or cross‑team staffing.
• Support the Director of Events with the Annual Gala planning, staffing, and production timelines.
• Record RSVPs and attendance; manage collateral development and e‑communications projects.

Skills

Event management

Budgeting

Stakeholder relations

Vendor coordination

Communication

MS Office

Education

Bachelor's degree

Tools

Altru CRM

Canva

BaseCamp

Social Tables

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Events Manager

Active - Regular full-time Washington, DC, US

4 days ago Requisition ID: 1364

Salary Range: $56,000.00 To $61,000.00 Annually

POSITION OBJECTIVE:

The Events Manager plays a key role in supporting the coordination, execution, and implementation of Advancement special events that engage a diverse audience of prospective and current donors, as well as those events with special catering and production needs that support Public Programs, Education, and the museum as a whole, frequently in partnership with other departments across the museum.

This full-time position offers full set of benefits: medical, dental plans, life insurance, long term disability, retirement plans, voluntary programs, AAM membership, EAP program, paid time off, and more.

ESSENTIAL FUNCTIONS:

Events Management

• Build andmaintainstrong relationships with internal stakeholder’s by understanding the organization’s objectives and help ensure that service delivery is of the highest quality.
• Coordinate with and assist theDirector of Eventsto implementmajormuseum-sponsoredinternaleventsthat support cultivation and stewardship objectives:Updating event calendars, developing and managing budgets, creating production timelines, negotiating with all pertinent vendors (including caterers, florists, valet, and audiovisual providers), reviewing contracts, processing payment requests, liaising with applicable departments, coordinating event logistics, arranging security, and supervising events onsite.
• Collaborate with the Venue Rentals team as needed on select external rentals that engagecorporatesponsors or wherecross-team support is needed to staff events
• Provide logistical and other support for a select range of public, education, and other institutional programs,and the Director’s Office,including monthlyPhillips after 5programs, with duties that may include: selecting caterers, purchasingsupplies, andworking with the interdepartmental planning and security teams.
• Assist the Director ofEvents with allaspects of the AnnualGala, a major revenue driver:meetingsand committee support, producing and managing strict adherence to Gala production timeline,coordinating with vendors and internal teams.

Event Communications and Stewardship

• Serve as primary Events contact and record RSVPs and attendance in databases.
• Serve as Project Managerfor collateraldevelopmentand e-communications vehicle project management and delivery, in partnership with MarComm , for all special exhibition and installation openings, as well as for corporate cultivation and stewardship events and cross-constituent events like the Annual Town Hall and Exhibitions on the Horizon .
• Work with the Advancement Associate to support invitation list management, produce check-in lists.
• Supervise the development and implementation of the production timeline, design, proofing, printing, and mailing of event collateral and signage.
• Communication with diplomatic and institutional partners as neededregardingcollaboration around events

General Administrative

• Work with Finance to prepare invoices and secure payment for vendors.
• Plan and execute internal events frominitialconcept through completion, developing room layouts and production plans,determiningstaffing requirements, coordinatinglogisticswith internal departments and vendors, overseeing setup and breakdown, and managing onsite event operations.
• Manageand organizesupplyneedsfor internal Advancement events such as beverages, paper products,and supporting equipment and supplies.
• Ensuretimelyeventadvance andfollow-up: briefingsandinvoicing
• Perform other events-related duties as assigned.

REQUIRED QUALIFICATIONS:

• 2-4years ofexperience in related events, sales, and/or hospitality.
• Ability to prioritize and multi-taskin fast -paced environment and remain calm in high pressure situations .
• Extraordinary attention to detail.
• Creative, energetic, positive,and goal oriented.
• Maturity, confidence, and presence to work effectively with donors, senior executives, vendors, volunteers, museum Trustees,and staff on all levels.
• Excellentwritten and verbalcommunicationskillsthat are both pro-active and highly responsive .
• Knowledge ofsoftwareincludingMicrosoft Office Suite – Word, Excel, Outlook, PowerPoint, and Teams.
• Abilityto workadditionalhours: early mornings, late evenings and weekends as needed for events.
• Ability tomaintainconfidentiality and use discretion when handling sensitive and confidential situations.
• Knowledge ofspecial eventprotocol,etiquette, and catering.
• Ability to move furnitureand items up to 50 lbs.as needed, with or withoutassistance.
• Abilitytostand for extended periods of time.

PREFERRED QUALIFICATIONS:

• BA/BS strongly preferred.
• Management experience with a demonstrated ability to supervise staff and delegate efficiently.
• Knowledgeofsoftware including: Altruor comparable CRM, andSpecial Event Software–Canva, BaseCamp , Social Tables preferred .
• An appreciation of the visual arts.

The Phillips Collection is an equal opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.

Employment at The Phillips Collection is at-will. At-will means that you may terminate your employment at any time for any reason with or without notice and that The Phillips may terminate your employment at any time for any reason.