Events Manager

The University Of Chicago; Chicago (IL); On-site; USD 57,000 - 75,000; Full time

Job summary

The University of Chicago is seeking an Event Manager to support the Office of College Admissions. This role involves planning and executing a variety of events aimed at enhancing the University’s outreach and brand recognition. The ideal candidate will have strong organizational skills and relevant experience, contributing to the successful execution of on- and off-campus programs.

Benefits

Health benefits

Retirement plans

Paid time off

Qualifications

• 2-5 years of relevant work experience.
• Valid driver’s license preferred.
• Proficient in Microsoft Office.

Responsibilities

• Assist in planning and executing various events.
• Collect and analyze event data to identify trends.
• Supervise and coordinate event staff and logistics.

Skills

Communication

Organizational Skills

Customer Service

Problem-Solving

Education

College or university degree in related field

Bachelor's degree

Tools

Microsoft Office

Slate CRM

Job description

Department

ESA Undergraduate Admissions - Group 3

About the Department

The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, and summer programs for high school students. The Office of College Admissions is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. Of its several schools and departments, The College is the single-largest entity, and this office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. http://www.collegeadmissions.uchicago.edu.

Job Summary

College Admissions manages dozens of events per year that include on campus programs like open houses, high school counselor and teacher workshops, conferences, and summer programs for high school students. Additionally, off campus programs include admitted student receptions, dinners, and UChicago presentations. The Event Manager plays a critical role in ensuring that all these programs and events are executed to the highest degree. The Event Manager will work closely with, and under the guidance of Admissions leadership, execute flagship events, and also serve as key supporter of other programs that may be managed by other admissions staff. The Event Manager will use their professional expertise and organizational skill to execute events that improve the brand and recognition of UChicago to diverse constituencies.

Responsibilities

• Assists with the planning and execution (e.g., facility selection, menu planning, transportation arrangements, and audio/visual equipment) for organizational meetings and events including, but not limited to, open houses, admitted student receptions, teacher and counselor programs, conferences, dinners, and more.
• Works with colleagues, campus partners, and alumni to assess event needs.
• Works with other event staff members to implement ideas for improvements as they are identified.
• Provides post-event feedback on turnout and vendor performance.
• Collects and analyzes event data and outcomes to identify trends and opportunities and provides general office support as needed.
• Sets up any A/V equipment.
• Supervises and staffs events.
• Assists with the supervision and coordination of student workers, including assigning tasks during events, providing guidance on expectations, and ensuring professional and effective event support.
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
• Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, and prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.

Certifications:

• Valid United States driver’s license.

Technical Skills or Knowledge:

• Proficient in Microsoft Office.
• Knowledge of Slate CRM.

Preferred Competencies

• Excellent verbal and written communication.
• Strong interpersonal skills.
• Customer service skills.
• Problem-solving skills.
• Decision-making skills.
• Work independently and as part of a team.
• Attention to detail and organization.
• Maintain confidentiality.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Customer service skills.

Working Conditions

• Work will take place in an office setting, event venue settings, and remotely. Work from home and on-/off- campus events.
• Work some evenings and weekends for event execution.
• Anticipated start date of July 2024.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (3)(required)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

Yes

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$57,375.00 - $74,250.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook .

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu .Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About Us

The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.