Events Manager

Keller-Williams-Realty; Austin (TX); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Medical (including FSA and HSA options

Vision

401k with Company Match

Life Insurance

EAP

Paid Time Off

Job summary

Keller Williams Realty, LLC is seeking an Events Manager in Austin to oversee planning, production, and execution of large-scale events from conception to completion. You will coordinate with Marketing, Creative, Brand, Sponsorships, PR, and Technology to deliver cohesive experiences while managing budgets and timelines.

Ideal candidates will have 5+ years in event planning, strong project management and communication skills, and the ability to travel as needed.

Qualifications

• Bachelor's degree required; four years education/experience may substitute.
• Minimum five years of large-scale event planning experience.
• Ability to travel up to 20 percent.
• Flexibility to work irregular hours due to event schedules.
• Proficiency in MS Office and Google Suite.

Responsibilities

• Owns events project plans and production schedules; ensures milestones and deliverables are met.
• Oversees vendors to align with scope, production requirements, and attendee experience.
• Manages multiple vendors and production partners with accountability for timelines.
• Develops long-term event strategies with the Director/Sr. Manager, Events.
• Collaborates cross-functionally with Marketing, Creative, Brand, Sponsorships, PR, Technology.
• Tracks event budgets and expenses; evaluates changes and reconciles after events.
• Analyzes event performance and provides recommendations for improvements.
• Develops event standards, processes, templates, and best practices.
• Onsite escalation for stakeholder, vendor, and attendee concerns.
• Manages speaker contracts and talent buying for assigned events.

Skills

Project management

Time management

Organizational skills

Data analytics

Communication

Education

Bachelor's degree

Tools

MS Office

Google Suite

Job description

The Events Manager manages events for the Events department. The Manager collaborates with others to facilitate, administer, monitor, and maintain resources for various projects and initiatives.

Location(s)

Austin Texas Corporate Office-TX-CO

About Us

Austin, Texas-based Keller Williams Realty, LLC is the world's largest real estate franchise by agent count with a global network of offices and affiliated agents. The franchise is No. 1 in units and sales volume in the U.S. Since 1983, the company has cultivated an agent-centric, technology-driven, and education-based culture that rewards affiliated agents. If you're ready to join an award-winning team that champions bold innovation, puts people and service at the heart of business, and empowers you to make a real impact, then Keller Williams is where you belong.

• 2026 & 2025 Best Places to Work (Glassdoor)
• 2025 America's Most Admired Workplaces (Newsweek)
• 2025 Top Franchises for Women (Franchise Business Review)
• 2025 Best-Led Companies (Glassdoor)

Responsibilities

Operations and Project Management

• Owns events project plans and production schedules, ensuring milestones, dependencies, deliverables, approvals, and responsibilities are clearly defined and completed on schedule
• Oversees team and vendor responsibilities to ensure alignment with the scope, creative vision, production requirements, stakeholder expectations, and attendee experience for each assigned event
• Manages multiple vendors and production partners, maintaining accountability for scope, deadlines, service levels, and onsite performance
• Partners with the Director/Sr. Manager, Events to develop long-term event strategies that improve production quality, operational efficiency, attendee engagement, and overall event experience
• Collaborates cross-functionally with Marketing, Creative, Brand, Sponsorships, PR, Technology, and other internal teams to deliver cohesive event experiences
• Tracks event budgets and production expenses, identifies efficiencies, evaluates scope changes, and supports reconciliation following each event
• Analyzes event performance, attendee feedback, operational challenges, and production outcomes and provides recommendations for continuous improvement
• Develops and maintains event standards, production processes, templates, documentation, and best practices that improve consistency and scalability across the event portfolio
• Serves as an escalation point for stakeholder, vendor, production, and attendee concerns, ensuring timely and effective resolution
• Manages speaker contracts and talent buying process for assigned events

Event Production & Execution

• Leads the planning, production, and execution of assigned large-scale events, general sessions, meetings, activations, and special events from concept through completion
• Partners with internal teams, creative partners, venues, and production vendors to translate event objectives and creative concepts into executable production plans.
• Manages production timelines, technical requirements, show schedules, room sets, floor plans, production schedules, and onsite operating plans
• Coordinates audiovisual, lighting, staging, scenic, rigging, power, internet, entertainment, and other technical production requirements in partnership with production vendors
• Reviews production proposals, technical specifications, equipment requirements, and vendor scopes to ensure solutions appropriately support the event while maintaining budget and operational efficiency
• Supports development and execution of show flow, rehearsals, speaker movement, presentations, entertainment, stage management, and other live program elements
• Oversees Project Plan for event load-in, installation, rehearsals, show execution, changeovers, load-out, and onsite production activities for assigned events
• Identifies production risks and develops contingency plans to address technical, operational, venue, vendor, and schedule challenges
• Serves as an onsite decision-maker and escalation point, responding quickly to production or operational issues while protecting the attendee experience and overall event objectives

Qualifications

• Bachelor's degree. Four (4) years of relevant education and work experience may be substituted for degree
• Minimum of five (5) years of large-scale event planning experience
• Flexibility to occasionally work irregular business hours due to event schedules, set-up and breakdown
• Ability to lift, pull, push up to 30 pounds and move, assist and lift items of awkward weights and sizes
• Ability to travel up to 20 percent
• Polished and professional demeanor
• Advanced knowledge of industry standards and trends
• Proficiency in MS Office and Google Suite

Preferred Requirements

• Seven (7) or more years of large-scale event planning experience
• Certified Meeting Professional (CMP) or similar certification

Knowledge

• Advanced knowledge and expertise in related field
• Advanced proficiency in Microsoft Office, including Excel, Word, and Outlook

Skills

• Superior project management, time management, and organizational skills
• Advanced critical thinking and project planning skills
• Advanced data analytical skills, with strong attention to detail and accuracy
• Superior verbal, written, interpersonal, listening, and presentation communication skills
• Superior solution and service-oriented skills, with an emphasis on collaboration, problem solving, follow-through, and responsiveness
• Superior relationship building skills, with a proactive and service-oriented approach to working with team members

Abilities

• Ability to lead projects and solve problems with minimal supervision and balance multiple projects while working constructively in a team environment
• Ability to demonstrate good judgement and effective problem-solving, with the ability to address complex issues and provide specialized solutions
• Ability to demonstrate a high degree of flexibility and adaptability
• Ability to work independently as well as in a team-oriented, collaborative environment
• Ability to demonstrate the highest level of integrity and ethics
• Ability to demonstrate a high degree of self-motivation, accountability, and work ethic
• Ability to provide strong customer service through all communication mediums

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Physical Requirements

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities as defined by the Americans with Disabilities Act As Amended to perform the essential functions.

• Keyboarding
• Viewing computer monitor

Work is performed in a business office environment. Ability to work extended hours, as required, in support of the company's business needs.

Benefits and Compensation

• Medical (including FSA and HSA options)
• Vision
• 401k with Company Match
• Basic Life Insurance
• Voluntary Life Insurance
• On-Demand Mental Healthcare
• Employee Assistance Program (EAP)
• Legal Services
• Pet Insurance
• Identity Theft Protection
• Paid Time Off
• Paid Holidays
• Floating Holidays