Events Manager

The University of Georgia; Athens (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Georgia is seeking an Events Manager to lead event planning and production for Grady College. The role involves strategic oversight of events, effective collaboration across departments, and maintaining high standards of execution and branding, while managing event logistics and budgets.

Benefits

Benefits Eligible

Qualifications

• Requires at least a baccalaureate degree in the field.
• 3-5 years event planning experience preferably in a college setting.

Responsibilities

• Responsible for strategic planning, production, and management of events.
• Oversees logistical aspects, ensures branding and quality standards.
• Coordinates alumni, donor, and student events.

Skills

Event Planning

Budget Management

Communication

Multi-tasking

Flexible Scheduling

Creative Aptitude

Education

Baccalaureate degree

Job description

Posting Number:

S13605P

Working Title:

Events Manager

Department:

Grady-External Relations

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday 8AM-5PM, Occasional evening and weekend work

Advertised Salary:

Commensurate with experience

Posting Date:

05/15/2025

Open until filled:

Yes

Proposed Starting Date:

06/02/2025

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement:

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title:

External Affairs Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

3-5 years event planning experience preferably in a college or university setting.

Position Summary:

The Events Manager is responsible for the strategic planning, production, and management of events that support the mission and goals of Grady College. This position oversees all logistical aspects of event execution, ensures consistent branding and high standards of quality, and works collaboratively across departments, vendors, and university systems.

Knowledge, Skills, Abilities and/or Competencies:

• Multi-tasker, sometimes juggling several events at one time.
• Able to communicate effectively with alumni, faculty, staff and students.
• Be detail oriented.
• Experience and knowledgeable with budget management in regards to student funds and event projections.
• Ability to maintain a flexible work schedule to include nights and weekends.
• Skilled in designing event décor within limited funds essential.
• Creative aptitude and knowledge of current trends a must.

Physical Demands:

• Sitting at computer, walking, carrying and lifting up to 30 pounds.
• Pushing heavy carts with drinks and food to various places within the building.
• Set up and break down of tables and seating arrangements.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Event Planning, Production & Management (45%)

• Conceptualizes, plans, and executes high-quality events aligned with the college’s strategic goals and image.
• Develops and directs event timelines, schedules, priorities, and budgets.
• Attends and manages events on-site, including some evenings and weekends, and travels as needed.
• Negotiates and manages vendor contracts and monitors service delivery.
• Maintains a network of event-related contacts for logistics and coordination.
• Manages event data and logistics through the GAIL system.

Percentage of time:

45

Duties/Responsibilities:

Alumni, Donor, and Student Event Support (25%)

• Plans and coordinates Grady Salutes and other alumni/donor events including space reservation, catering, parking, and GAIL event management.
• Provides planning support for student-centered events including vendor management and promotional consultation.

Percentage of time:

25

Duties/Responsibilities:

Internal College Event Coordination (25%)

• Plans and executes college-wide celebrations including annual faculty/staff holiday and end-of-year events.
• Coordinates twice-yearly convocation ceremonies.
• Provides support for Dean’s Office-initiated and externally-sponsored events, including vendor and logistical management.
• Manages event materials production such as nametags, programs, and signage.

Percentage of time:

25

Duties/Responsibilities:

Other Duties (5%)

• Supports additional initiatives and special projects as assigned.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Diane Murray

Recruitment Contact Email:

[e-mail]