Events Lead: Onsite Ops & Client Sales

Grounded Table; McMinnville (OR); On-site; USD 34,440 - 68,880; Part time

Benefits offered by this job

20% discount at Ground entities

Job summary

Grounded Table is seeking an experienced Event Operations & Sales Lead to join The Ground's Events team in the Willamette Valley. You will manage on-site event execution for weddings, corporate events, and catering, serving as the primary contact for clients, vendors, and staff from final prep through day-of.

In off-hours you will assist with client communication, proposal follow-ups, and administrative sales tasks.

Qualifications

• 3+ years in event management, venue operations, hospitality, catering, or wedding/event planning.
• Demonstrated experience independently managing events and serving as onsite lead.
• Strong customer service and client relationship skills.
• Exceptional organizational and communication abilities.
• Experience with event management software; TripleSeat preferred.
• Toast or other POS systems experience preferred.
• Ability to work independently while collaborating with a team.
• Flexible schedule including evenings, weekends, and occasional holidays.

Responsibilities

• Serve as on-site Event Lead for weddings, corporate events, social gatherings, and catered events.
• Act as the primary point of contact for clients, vendors, and event staff during event execution.
• Manage event timelines, logistics, and day-of problem-solving for a seamless guest experience.
• Conduct event walkthroughs and pre-event preparations.
• Coordinate event setup, service flow, and breakdown activities.
• Support off-site catering events including load-in, setup, service oversight, and strike.
• Assist with responding to client inquiries and ongoing communication with active leads.
• Follow up on proposals, contracts, and event details as directed by the Sales & Events team.
• Support event planning and coordination for booked clients.
• Help maintain accurate event records and client information in event management systems.

Skills

Event management

Onsite lead

Customer service

Organizational skills

Communication

Flexibility

Team collaboration

Problem solving

Tools

TripleSeat

Toast

Job description

Grounded Table is seeking an experienced Event Operations & Sales Lead to join The Ground's Events team in the Willamette Valley. You will manage on-site event execution for weddings, corporate events, and catering, serving as the primary contact for clients, vendors, and staff from final prep through day-of.

In off-hours you will assist with client communication, proposal follow-ups, and administrative sales tasks.