Events & Fundraising Coordinator

Samost Jewish Family and Children's Service of Southern New Jersey; Cherry Hill Township (NJ); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Generous PTO

Medical, dental, and vision care

403b plan eligible

Group term life insurance

Voluntary disability insurance

FSA & HSA options

Gym membership and discounts

Job summary

The Jewish Federation of Southern New Jersey is seeking an Events & Fundraising Coordinator to support events and programs across the federation and partner agencies. The role includes event planning, donor stewardship, gift processing, and development reporting to ensure successful, compliant, and engaging activities for the community.

Responsibilities span event logistics, budget tracking, vendor coordination, registration management, and on-site support, with evenings and weekends as needed

Qualifications

• Experience in event/hospitality coordination.
• Strong customer service skills and communication.
• Background in logistics, planning and administration.
• Proficiency with Microsoft Office and databases.

Responsibilities

• Assist in planning and coordinating programs and events, ensuring logistics are in place.
• Support venue bookings, vendor arrangements, and day-of coordination.
• Manage registrations, contracts, and maintain event records.
• Handle inquiries, provide on-site assistance, and communicate clearly with attendees.
• Assist with budgeting, invoicing, and credit card reconciliation.
• Coordinate permits and cross-department fundraising activities.
• Support sponsor outreach and post-event follow-up.

Skills

Event coordination

Customer service

Logistics planning

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

The Events & Fundraising Coordinator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities.

This role is responsible for supporting both the Federation's events strategy and development operations functions. In addition to event planning and execution, the position provides administrative support for fundraising activities, donor stewardship, gift processing, database management, and development reporting.

The Events & Fundraising Coordinator should have a background in hospitality, event planning, programming, and logistics. The role requires the ability to coordinate and execute multiple events concurrently and manage administrative tasks that ensure seamless event operations. The role requires exceptional organizational skills, attention to detail, a strong ability to communicate across all lines of business, and the capacity to thrive in a fast-paced environment.

Responsibilities:

• Event Planning & Coordination: Assist in the planning and coordination of programs and events ensuring all logistics are in place.
• Logistics & Operations: Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.
• Administrative Support: Manage registration lists, , contracts, and maintain accurate records related to events and programs;
• Customer Service: Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.
• Budget & Expenses: Assist in budget tracking, processing invoices and credit card reconciliation.
• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.
• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.
• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.
• Strong logistic skills should include attention to detail, planning, scheduling and creative thinking.
• Partner and support with event professionals representing other agencies within the JFSNJ as assigned.
• Provide coverage and resources for other positions related to event planning - cross training
• Perform all other duties assigned.
• Flexible schedule, some evenings and weekends required.

Required Experience:

• Event / Hospitality Coordination
• Customer Service
• Logistics / planning background
• Microsoft Office

Benefits include:

• Generous PTO;
• Medical, dental, and vision care included;
• 403b plan eligible;
• Group term life insurance;
• Voluntary disability insurance plan;
• FSA & HSA options available;
• Gym membership included and other employee discounts are available.

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE