Events Director

Pacific Business News; Honolulu (HI); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Paid Parental Leave

401K Plan with Employer Match

Flexible Spending Accounts

Employee Assistance Program

Multiple Employee DependentScholarship

Commuter Flexible Spending

Lifestyle Programs

Medical Infertility Services

Corporate discount programs

Employee Recognition/Service Awards

And so much more!

Job summary

American City Business Journals is seeking an Events Director to own the strategy and success of market events, including both in-person and virtual formats. You will plan events, manage budgets and vendors, negotiate contracts, coordinate speakers and sponsors, and lead the event day logistics with cross-functional teams.

The role requires a college degree or comparable work experience, and 3–5 years in events. Strong leadership for virtual meetings (Zoom, TEAMS, WebEx) is essential.

Qualifications

• Experience in event planning and management.
• Ability to prepare budgets and forecasts for events.
• Ability to negotiate contracts and manage vendors.

Responsibilities

• Owns the strategy and success of market events.
• Plan and strategize events (in-person and virtual).
• Manage budgets, quotes, sites, vendors, and contracts.
• Coordinate speaker programs and sponsor activities.
• Lead virtual and live event logistics and post-event analysis.

Skills

Virtual meetings leadership

Budget management

Vendor coordination

Education

College degree or comparable work experience

3-5 years event planning experience

Tools

Office 365 (Excel, Word, TEAMS)

Job description

American City Business Journals is excited to hire a strategic minded Events Director on our team! We are a fast paced, team oriented, and collaborative group that partners with our clients and engages our local communities where we live and work.

This individual is responsible for owning the strategy and success of market events.

• Identify opportunities for events that support our client's growth and market presence.
• Plan and strategize Business Journal Events, including new events and improving existing events.
• Make recommendations and partner with local leadership and advertising teams in planning Business journal events.
• Be an active member of the local management team advocating for events as well as the overall market success.
• Collaborate with other local managers and department teams throughout the event planning process.
• Continuous updates to Publisher and leadership team regarding activities.
• Work collaboratively and cooperatively with members of all other departments for events.
• Individual will be responsible for budget related to event recommendations and budget in partnership with sales team to meet event success (P&L)
• Majority of Journal events occur weekdays during business hours, however, there will be some evening events where Event team members are expected to plan/participate.

MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms)

Event Ownership, Planning & Management

• Events can be In-Person or Virtual and ability to manage the below items in either environment is a key skill and capability
• Prepare detailed budgets and forecasts of event attendance, income and expenses.
• Gather, compare & present price quotes for all event related expenses.
• Select site, caterer, accessories, and other vendors.
• Negotiate and sign contracts for services rendered.
• Develop detailed timelines for each event.
• Determine and communicate staff and client responsibilities.
• Individual is responsible for choregraphing and managing event day.
• In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants.
• Script sponsor presentations and main program.
• Manage ticket sales through the online registration process and oversee attendance lists.
• Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists etc. Utilize vendor trades whenever possible to assure we produce a high-quality event with the lowest possible cash outlay. Track trade schedules to assure dollar for dollar completion of contract.
• Prepare pre and post event promotions through house ads, direct mail, and broadcast e-mails to attendees. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of PSBJ brand.
• Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp's, attendance list, and no-shows.

Vendor & Sponsor Management

• Organize and facilitate sponsor meetings as necessary.
• Gather sponsor bios and company promos for event recognition.
• Ensure sponsor deliverables are addressed throughout the event process.
• Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client's needs.
• Provide creative recommendations for sponsors and on-site event activations.

Professional Development

The Events Manager should participate in all applicable training offered by ACBJ and the business unit. In addition, individual is encouraged participate in at least one external training opportunity each year, as agreed upon with the Publisher.

Other

All team members should be prepared to assist with any other task requested by the Publisher.

Education

College degree or comparable work experience

Experience

3-5 years preferred

Specific Skills

Office 365 Products (Excel, Word, TEAMS, etc.)

MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms)

Benefits

• Paid Parental Leave
• 401K Plan with Employer Match
• Flexible Spending Accounts
• Employee Assistance Program
• Multiple Employee Dependent Scholarship Programs
• Commuter Flexible Spending
• Lifestyle Programs (Including incentives for healthy habits)
• Medical Infertility Services
• Corporate discount programs
• Employee Recognition/Service Awards
• And so much more!

Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility

This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law.

COMPENSATION:$120k - $140k range is base and bonus