Events Coordinator Senior

Arizona State University; Tempe (AZ); On-site; USD 33,000 - 36,000; Part time

Job summary

Arizona State University in Tempe is seeking an Outreach Analyst 2 to plan and coordinate community outreach events as part of Project Humanities. This non-exempt, part-time role runs about 20 hours per week and requires collaborating across campus and with external partners.

The position involves coordinating fundraising activities, managing event logistics, liaising with departments and donors, and ensuring smooth execution of workshops, lectures, and special events.

Qualifications

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Responsibilities

• Plan, coordinate, organize and staff events sponsored by Project Humanities.
• Coordinate event fundraising activities (Founder/ VIP receptions, signature lectures).
• Coordinate and implement community events for educational and fundraising purposes.
• Develop and implement changes to program goals and objectives.
• Serve as liaison to ASU and community groups planning events.

Skills

Event planning

Budgeting

Communication

Liaison

Teamwork

Education

Bachelor's degree

Job description

Job Profile:

Outreach Analyst 2 Non-Exempt

Job Family:

Outreach Programs

Time Type:

Part time

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Develops community outreach program activities and coordinates program fundraising to promote stable and productive relationships between the university and local community.

Job Description:

Events Coordinator Senior (part-time/20 hours per week) under the Director of Project Humanities supervision and direction will plan, coordinate, organize, staff, and supervise events sponsored and facilitated by Project Humanities.

Position Salary Range:

$24.04 - $26.44 per hour; DOE

Essential Duties:

• Conceptualizes, coordinates, plans and implements Project Humanities online and in-person events (workshops, lectures, symposia, Panels, Special Events).
• Coordinates, plans, and assists with event fundraising activities (Founder/ VIP receptions, signature lectures).
• Coordinates, plans, and implements Community events for educational/fundraising purposes.
• Coordinates, plans, and implements Special donor group events and activities.
• Develops, recommends, and implements change to program goals and objectives.
• Acts as liaison to other ASU and community groups and organizations planning and coordinating events in which Project Humanities and/or other Project Humanities staff/ student workers will participate.
• Schedules and plans logistical timeframes to ensure handling of all event details.
• Coordinates with Project Humanities team all aspects of event planning (obtaining equipment, rentals, and physical plant assistance).
• Assists in maintaining proper housecleaning services related to program/office/event.
• Creates and coordinates off-campus and on-campus event partnerships
• Works closely with caterers for event food, beverages, service personnel, decor and clean up.
• Arranges for appropriate parking and ancillary transportation as needed.
• Coordinates security needs including personnel, for staff, guests, building, and property.
• Coordinates and collects event guest and attendee lists and registrations.
• Monitors event caterers to ensure proper set up for staff events; supervise student hosts.
• Monitors clean up and/or tear down event activities.
• Manages and maintains record keeping of all pertinent information.
• Performs other tasks, projects and activities relevant to Event Coordinator Senior as assigned.

Desired Qualifications:

• Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor.
• Knowledge of coordinating and supervising work activities of others.
• Knowledge of principles, practices and methods of budgeting, and fiscal management.
• Knowledge of basic program/event management.
• Experience in event planning.
• Skill intact and diplomacy skills in interacting with a variety of campus personnel and working as a liaison and/or supervisor.
• Ability to work effectively and collaboratively with other team members, faculty and staff across the university.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Skill in planning, analyzing and coordinating activities and establishing priorities for self and others.
• Skill in effective communication, both verbal and written.
• Ability to lead by example in communicating, participating, and encouraging support of institution's sustainability programs.

Working Environment:

• Performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.
• Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Receive regular review of assignments for adherence to established goals and objectives.
• This position may provide work direction of activities to others for completion of project related tasks.
• Depending on the unit/program needs, some evenings and occasional weekends may be required.

Department Statement:

Project Humanities is an award-winning ASU initiative that promotes and facilitates critical conversations and explorations of humanities content and humanist thinking across disciplines, communities, generations and professions. See pro