Events Coordinator, Senior

Northern Arizona University; Flagstaff (AZ); Hybrid; USD 48,000 - 70,000; Full time

Job summary

Northern Arizona University seeks an Events Coordinator, Senior to manage planning and execution of the Arizona K12 Center’s professional learning events in Phoenix, AZ. The role supports collaborative event execution, manages registrations, and coordinates logistics across venues, vendors, and speakers.

The position is hybrid, with occasional on-site responsibilities and potential remote work after six months.

Qualifications

• Experience coordinating meetings, trainings, and events.
• Ability to manage registrations and budgets for events.
• Strong communication with participants and vendors.
• Familiarity with event logistics like venues, catering, A/V, and transportation.

Responsibilities

• Coordinate professional learning events across core initiatives and programs.
• Collaborate with directors, staff, partners, and organizations to plan and execute events and participant experiences.
• Develop and update event budgets and ensure fiscal accountability.

Skills

Logistical coordination

Event planning

Communication

Budget tracking

Tools

Registration software

Budget software

Job description

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7622983

Events Coordinator, Senior

Special Information

• This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website.
• This position is located in Phoenix, AZ.

About the Department/College

At Northern Arizona University, we prepare leaders in education to make a difference for the lives of those with whom they work. NAU has long been recognized as a leader in education, in Arizona and beyond. We offer undergraduate, graduate, and doctoral programs that offer innovative teaching strategies that allow students to work closely with our accomplished education faculty.

About the Position

The Arizona K12 Center brought to you by Northern Arizona University is part of the College of Education and located in Phoenix, Arizona. The Arizona K12 Center provides professional learning opportunities for Arizona's K-12 teachers and is seeking an Events Coordinator, Senior. This position coordinates and supports phases of planning for the Center's events. It is expected that the Events Coordinator, Senior will work collaboratively with staff in the execution of the Center's professional learning programs/events. The selected incumbent will support the vision, direction, and overall mission of advancing the Center's mission and strategic priorities through the successful implementation of professional learning experiences that support educator development, leadership, and accomplished practice. This is a Phoenix-based hybrid position. Employees are eligible to work remotely one day per week after their first six months of employment.

Responsibilities Include

40% - Program Coordination

• Provides logistical coordination of meetings, trainings, and events related to the professional learning provided by the Arizona K12 Center.
• This includes but is not limited to, providing logistical support, material preparation, equipment packing/unpacking, participant and trainer assistance, managing registration software/database, coordinating details in relation to venues, catering, audio visual, accommodations, transportation, materials, trainers, and speakers.
• Collaborates with assigned Program Director(s) to ensure the necessary logistics to the event outcomes are addressed.
• Works with Asst Director of Induction and Mentoring throughout the RFQ/procurement process.
• Works with Assistant Director and Financial Oversight Manager to ensure programmatic and budget accountability.
• Develops and maintains a working knowledge of the Arizona K12 Center's professional learning portfolio, including Induction and Mentoring, National Board Certification, Teacher Leadership, and emerging strategic initiatives, to effectively coordinate events, support participants, and contribute to the Center's mission.
• Adjusts to changing needs of university operations, federal policies, or needs to provide specialized or individual reports.

30% - Event Management

• Coordinates professional learning events and experiences across the Arizona K12 Center's core initiatives, including Induction and Mentoring, National Board Certification, Teacher Leadership, and emerging strategic programs.
• Collaborates with program directors, staff, partners, and participating organizations to support event planning, logistics, implementation, and participant experience.
• Develops and updates event budgets and ensures fiscal accountability for assigned events.
• Works with staff to facilitate and reconcile participant registrations and fees.
• Tracks attendance and relevant data.
• Materials preparation
• Transports materials and provides event setup and tear down.
• Orders and reconciles event-related purchases.
• Onsite for assigned events to provide logistical and event support.
• Ensures website accuracy and relevancy for all assigned events.
• Maintains organization and cleanliness of assigned onsite event spaces, including inventory of equipment.

15% - Communication

• Communicates regularly with participants using email marketing software. Provides technical assistance to participants as questions arise about programs/events. Manages event and attendee information using the C