Events Coordinator Per Diem

pinerest; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement match

Generous PTO

Tuition assistance

Employee Assistance Program

Job summary

Pine Rest in Grand Rapids, MI is seeking an Events Coordinator to plan and execute events from conception to completion, delivering exceptional customer service and memorable experiences for internal and external clients.

Responsibilities include preplanning with internal and external stakeholders, managing calendars and room setups, coordinating food, AV, and special requests, and ensuring events meet quality standards. Flexible hours required as needed.

Qualifications

• College degree preferred for related field.
• Ability to work outside normal hours including evenings and weekends.
• Demonstrated commitment to customer service.

Responsibilities

• Coordinate events from planning to completion.
• Provide concierge service and on-site event coordination.
• Manage room reservations, calendar, and setup coordination.
• Coordinate food, technology, and special requests; follow up with guests.

Skills

Event coordination

Customer service

Vendor coordination

Communication

Education

College degree in related field

Tools

AV equipment operation

Job description

Cost Center957 Postma CenterScheduled Weekly Hours0Work ShiftFirst Second Shift (United States of America)Shift & StatusThurs/Fri 1st and 2nd shift, plus nights/weekends.

What Will You Do?As an Events Coordinator at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion.This position is responsible to produce events from conception through to completion. It will provide outstanding customer service and organize memorable events that meet quality expectations and build relationships with internal and external customers. They are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Who We Are:

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life‑changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. Our on-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

Principal Duties and Responsibilities:

• Acts as an Ambassador for Pine Rest with the ability to "live the mission" of Pine Rest and have knowledge of the organization.
• Provide Concierge service including hospitality and amenities for guests.
• Responsible for being on-site for coordination of events.
• Preplanning with "customer" both internal and external.
• Responsible for room reservation/calendar for all meeting rooms.
• Coordination of set up.
• Coordination of food, technology, special requests.
• Follow up - evaluation, guest history, attendance numbers, etc.
• Maintains data base of clients.
• Handles registrations, payments, invoices, etc.
• Maintains calendar of event bookings, daily layouts for facility set-up, room signs, etc.
• Work in coordination with housekeeping/set up staff to ensure rooms reflect client needs.
• Work in coordination with manager to promote special events.
• Able to operate all video, audio, and lighting functions.
• Able to trouble‑shoot technology when not functioning properly.
• Maintain electronic signage.

What Does This Role Require?

• College degree in related field is preferred.
• Ability to work functions outside of normal business hours including split-shifts, evening and weekend hours as needed.
• Working knowledge and commitment to customer service required.

Benefits:

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

Notice:

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.

Successful completion of a drug screen prior to employment is also part of our background process.