Events Coordinator (Part-time)

(IRI) International Republican Institute; Washington (District of Columbia); On-site; USD 33,062 - 38,572; Part time

Benefits offered by this job

Limited benefits

Job summary

International Republican Institute (IRI) in Washington, DC seeks a part-time Events Coordinator to support end-to-end event lifecycle, including logistics, communications, marketing, and vendor relations. The role is in-office 3+ days weekly, offering 20–25 hours per week with potential expansion based on needs and funding.

Ideal candidates have 2+ years of hands-on event experience, strong organizational and communication skills, and proficiency with HubSpot, Eventbrite, Office 365, Teams,

Qualifications

• Minimum 2 years of experience directly assisting with in-person and virtual events.
• Experience coordinating staff, volunteers, vendors, and others contributing to events.
• Strong time management and attention to detail.
• Proficiency with Office 365, Teams, Zoom, and SharePoint.
• Ability to lead logistics meetings and prepare event materials.

Responsibilities

• Assist with organizing and implementing events and meetings of varying sizes.
• Manage the events calendar, run of shows, and staffing plans.
• Coordinate with staff, sponsors, partners on venue needs and branding.
• Coordinate HQ walkthroughs and promotion with External Affairs.
• Measure event outcomes, track attendance, and manage vendor payments.
• Work occasional outside normal hours as needed.

Skills

Event coordination

Vendor management

HubSpot

Eventbrite

Microsoft Office 365

Teams

Zoom

SharePoint

Time management

Communication skills

Tools

HubSpot

Eventbrite

Job description

Join Our Team as an Events Coordinator (Part-time) at the International Republican Institute (IRI)!

Washington DC
1225 I St, NW
Suite 800
Washington, DC 20005, USA

ABOUT IRI

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments, support politicians to be responsive to citizens, and motivate those citizens to engage in the political process.

CORE VALUES

• Respect: We lead with trust, empathy, and dignity; empowering colleagues and partners.
• Teamwork: We collaborate across teams; solve problems together; are humble and ready to learn.
• Ownership: We take initiative; champion solutions; deliver results for IRI’s mission.
• Excellence through Execution: We balance thoughtfulness with timeliness; learn from results; prioritize progress over perfection.
• Transparency: We share information openly; give direct feedback; build trust through honest communication.
• Freedom: We are empowered to make decisions, try new approaches, and adapt as needed.

ABOUT THE ROLE: EVENTS COORDINATOR (PART-TIME)

The part-time Events Coordinator will assist with the full lifecycle of IRI events, including event coordination and management, communications and marketing, and vendor relations and logistics, with the goal of raising awareness of IRI’s story, work, and mission around the world. The Events Coordinator will also support events at the Events Center in IRI’s Headquarters Office Building that are not directly affiliated with IRI. This position reports to the Senior Manager for External Engagement and Development, and will work closely with the Executive Vice President and others across IRI.

This position is located in Washington, DC. The Events Coordinator is expected to work in-office three or more days per week, based on the event calendar and other emerging priorities.

This position is expected to work 20–25 hours per week. The role will begin on a part‑time basis, with the potential to expand into a full‑time position based on organizational needs, workload, and funding availability.

KEY RESPONSIBILITIES

• Assist with all aspects of organizing and implementing all types of events and meetings, including internal IRI events, IRI events with external stakeholders, and non-IRI events at the Headquarters Building.
• Manage the IRI events calendar and develop event materials, including logistics and staffing plans, event checklists, and run of shows.
• Coordinate with IRI staff, event co‑hosts, sponsors, and partners on all aspects of events, including venue requirements, event technology, signage and branding, invitations, registration systems, and other event materials.
• Coordinate walkthroughs of the HQ Event Center for prospective users, explaining room capabilities and set‑up options.
• Collaborate with External Affairs staff on event outreach and promotion.
• Measure, track, and report on event outcomes, including event surveys and attendance tracking.
• Work with vendors and process contracts and payments to and for vendors.
• Participate in events and event preparation at other venues, outside of the office.
• May require occasional work outside of normal business hours.
• Other responsibilities as assigned.

Note: This post is not an exhaustive list of all responsibilities, duties, or skills required in this role. Further details of the role will be shared during the recruitment process.

WHAT WE’RE LOOKING FOR

• Minimum 2 years of experience directly assisting with in-person and virtual events of all sizes with diverse stakeholders and audiences.
• Experience organizing events including coordinating staff, volunteers, vendors, and others contributing to the execution of events.
• Ability to think strategically while also focusing on and executing details.
• Professional demeanor and excellent interpersonal skills to represent IRI and interface with external stakeholders.
• Experience with contact management systems and virtual events platforms; experience with HubSpot and Eventbrite are a plus.
• Strong time management skills and demonstrated attention to detail.
• Strong oral and written communication skills, including the ability to lead logistics meetings, liaise with vendors, and prepare event‑related materials (checklists, logistics documentation, reports, and meeting summaries).
• Strong task management and organizational skills with the ability to set priorities and balance competing demands.
• Basic understanding or willingness to learn about A/V systems for events.
• Proficiency in Microsoft Office 365 Suite (Excel, Outlook, PowerPoint, Word) as well as Teams, Zoom, and SharePoint.

PREFERRED QUALIFICATIONS

• Experience implementing communications and/or marketing in support of events.

IRI TOTAL COMPENSATION

The anticipated compensation range for this position is $24/hour to $28/hour USD.

The pay for this position is determined based on a wide variety of factors including but not limited to an individual’s professional experience, qualifications, education and other business needs along with internal equity considerations. Employees are not typically hired at the top of the range for their role and compensation decisions are made based on the aforementioned considerations.

Due to this role being part-time, it is eligible for limited benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.